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South Seas · 2 days ago

Office Coordinator - Sales Team

Captiva, FL

Full-time

Onsite

Entry Level

2+ years exp

South Seas is a renowned property on Captiva Island, offering a unique coastal experience and world-class amenities. They are seeking an Office Coordinator to provide administrative support to the sales team, manage office duties, and enhance the efficiency of operations.

HospitalityHotelResorts

Comp. & Benefits

Responsibilities

Receives and screens visitors personally and on the telephone, providing information which may require the interpretation of policies and procedures; takes messages or refers the caller to the proper person

Researches and compiles a variety of informational materials from sources both inside and outside the office; summarizes such information as directed

Opens and sorts mail and attaches pertinent backup materials; processes outgoing mail as required

Inputs and retrieves data or prepares reports

Attends to a variety of office administrative details, such as travel, meeting and conference arrangements, monthly inventory equipment purchases and repair and personnel document preparation

May attend meetings and prepare minutes as required; initiates specified correspondence independently for signature by appropriate management, supervisory or professional staff; reviews finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage

Organizes and maintains various office files; purges files as required

Follows up on projects, transmits information, and keeps informed of activities

Schedules and arranges for meetings; organizes own work, sets priorities and meets critical deadlines

Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team

Demonstrates courteous and cooperative behavior when interacting with public and staff; acts in a manner that promotes a harmonious and effective workplace environment