Apply on Employer Site

Johnston & Murphy · 2 months ago

Executive Assistant to the CFO

Nashville, Tennessee, United States

Full-time

Onsite

Senior Level, Lead/Staff

8+ years exp

Johnston & Murphy is seeking a proactive and highly organized Executive Assistant to the CFO, a key role that offers high visibility across the organization. This position involves providing high-level administrative support, managing complex calendars, coordinating meetings and travel, and contributing to the executive’s effectiveness.

ApparelRetail

Responsibilities

Provide high-level administrative support to senior leadership, ensuring smooth daily operations and alignment with strategic priorities

Manage complex calendars and coordinate recurring meetings, including earnings calls, business reviews, disclosure sessions, and strategic planning

Prepare meeting materials, binders, and presentations; oversee logistics such as audio and virtual meetings setup, catering, and attendee coordination

Assist in coordinating quarterly earnings calls, investor meetings, and high-level conferences, including preparing presentations in PowerPoint, assembling materials, maintaining databases, and managing related technology and logistics

Assist with Board-related activities and maintain confidential records and communications

Schedule, plan, and execute monthly business reviews, company-wide initiatives, annual budget, and strategic planning meetings, including compiling/assembling materials and organizing resources and technology

Identify opportunities to streamline processes and improve executive workflow, while prioritizing tasks and ensuring timely completion

Manage a wide range of daily administrative tasks, including scheduling meetings and events, preparing and editing correspondence and presentations, coordinating travel and lodging, maintaining records and databases, and processing expenses and invoices

Collaborate with other executive assistants to ensure seamless support across departments

Handle ad hoc projects and respond to internal and external inquiries with professionalism and discretion, along with other executive assistants to ensure seamless support across departments

Other duties may include assisting with maintaining internal platforms and databases (e.g., GNet, GTV, SmugMug), managing distribution of company assets (e.g., tickets, newspapers), assisting with planning and execution of company-wide events, Town Halls, and volunteer initiatives, including logistics, communications, and coordination with internal teams and external vendors

Qualification

Executive Assistant experienceAdvanced PowerPoint skillsAdvanced Excel skillsSAP Concur experienceTravel booking systemsDependabilityOrganization & InitiativeCommunication skillsAdaptabilityTeam Collaboration

Required

Associate's degree required; bachelor's degree preferred

Minimum of 8 years as an Executive Assistant, ideally within a corporate, public company environment

Demonstrates the highest level of confidentiality, integrity, judgement and discretion when handling sensitive information

Communicates effectively and professionally with senior leadership, internal teams, Board members, and external partners such as legal counsel, consultants, and auditors

Reliable and consistently represents the executive and company with professionalism

Exceptionally organized, detail-oriented, and proactive in identifying and solving problems

Demonstrates flexibility in a fast-paced environment, with the ability to anticipate needs, respond to shifting priorities, and offer proactive solutions to challenges

Advanced skills in PowerPoint, Word, and Excel; experience with SAP Concur, travel booking systems, and web-based tools such as UltiPro and Diligent

Works well with others and contributes positively to team culture

Available to work 40 hours per week with occasional after-hours support based on executive needs