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Colburn School · 5 months ago

Residential Advisor & Administrative Coordinator

Los Angeles, California, United States

Full-time

Onsite

New Grad, Entry Level

$19/hr - $19/hr

The Colburn School is a performing arts institution located in Los Angeles, seeking a Residential Advisor & Administrative Coordinator. This full-time, live-in role combines responsibilities in Residence Life and administrative support, aiming to create a safe living environment for students while providing various administrative services across departments.

Higher Education

Responsibilities

Facilitates the development of a community that is welcoming and accepting of people of all races and ethnicities, abilities, ages, genders, national origins, religions, and sexual orientations and identities, and other legally protected groups

Provide residential supervision and oversight for students

Execute administrative and on-call responsibilities, which include days, evenings, weekends and holidays. Administrative and on-call tasks will be assigned each week depending upon the season and needs of the department

Create, promote, and attend both community building and educational programming for the Conservatory and Academy

Provide supervision for student activities both on and off campus and participate in events as appropriate

Provide care and supervision for a variety of direct student support services for students under 18 (i.e. medical appointments, off campus physical therapy appointments)

Participate in the on-call rotation on weekdays, nights, weekends, and holidays

When on-call, maintain a 10-min response time

Perform bed-checks for Academy students

Follow protocol when responding to incidents and in a timely manner

Maintain awareness of safety and emergency procedures and respond to emergency/safety situations

Support the enforcement of residential policies

Provide appropriate and timely follow up to incidents, and submit thorough incident reports in a timely manner

Manage room condition reports during move in and move out

Conduct building walk through inspections during move in, move out, and breaks

Submit work orders in a timely manner

Work with facilities staff to resolve maintenance issues

The RA is expected to attend and actively participate in all trainings, meetings, and orientations for the position each year

Attend one-on-one meetings with manager

Attend all-departmental, cross-departmental, and school-wide meetings, sessions, and workshops, as required

Attend minimum of one student performance each month

Assist in safety drills and training

Provide general administrative support to a variety of departments as assigned, including: scheduling, data entry, filing, and reception

Assist with event planning and logistics across campus

Support front desk coverage or office reception, as needed

Draft correspondence and assist with communication efforts

Work on project-based tasks related to seasonal or departmental needs

Assist with preparation and execution of major institutional events and summer programming

Uphold confidentiality and professionalism across all assignments

Communicate and coordinate effectively with multiple teams and supervisors

Qualification

Event logistics managementAdministrative supportCrisis interventionBachelor's degree in ArtsCommunication skillsOrganizational skillsCPR/AED certificationProactivityProfessional boundariesMeet deadlinesHandle multiple tasksWork evenings/weekendsWork with diverse groupsFollow protocolsMaintain professionalismCoordinate effectivelyAssist with safety drillsSubmit reportsManage room conditionsConduct inspectionsResolve maintenance issuesAssist with major eventsProficiency with Microsoft OfficeProficiency with ZoomProficiency with TeamsProficiency with OneDriveInterpersonal skillsFlexibilityTeamworkConfidentiality

Required

A bachelor's degree in Music, Dance, or Arts Management is preferred but not required. Combined experience/education may be substituted for minimum education

Some prior administrative and residence life experience supporting a fast-paced environment and/or event logistics desirable

Experience performing administrative office functions in a fast-paced environment

Experience managing event logistics is desirable

Flexible, proactive, and eager to learn new systems and workflows

Ability to adapt to changing assignments and work with a wide range of departments

Demonstrated ability to work independently and to work a very flexible schedule including evenings, weekends, and holidays

Must maintain appropriate levels of confidentiality of information

Excellent organizational, communication, and interpersonal skills, as well as ability to work closely with a team

Must be able to maintain professional boundaries whenever dealing with students and representing the School, including adhering to policies outlined in the Staff Handbook and compliance with the School's Non-Fraternization Policy

Ability to adhere to budget for projects and events

Proficiency with Word, Excel, PowerPoint, Outlook, Teams, OneDrive, and Zoom

Ability to work with various departments of the School, including Production, Security, Engineering, Facilities, Janitorial, Café, Mail Room, etc

Ability to function under pressure in crisis or emergency situations

CPR/AED certification (may become certified after being hired)

Must be able to ascend and descend multiple flights of stairs without assistance to support students and other residents in emergency situations

The position requires the ability to see and hear, and carry objects up to 25 pounds

Must be able to feel and use hands to type and grasp objects with fingers

Primarily sedentary with intermittent standing, walking, bending, and stooping

Ability to develop and maintain effective working relationships involving interactions and communications personally, by phone and in writing with a variety of individuals and/or groups of individuals from diverse backgrounds on a regular, on-going basis

Ability to concentrate on detailed tasks for extended periods of time and/or intermittently while attending to other responsibilities

Ability to work effectively under pressure on multiple tasks concurrently while meeting established deadlines and changing priorities