Hall Booth Smith, P.C. · 1 month ago
Facilities Assistant
Atlanta, Georgia, United States
Full-time
Onsite
Entry Level
2+ years expHall Booth Smith, P.C. is a law firm seeking a Facilities Assistant to support the Operations & Facilities Manager in maintaining efficient and professional office environments. This role involves hands-on facilities support, vendor coordination, and ensuring smooth day-to-day operations across the firm's offices.
ConsultingLegal
Responsibilities
Assist in resolving facility maintenance issues, including coordinating repairs for building systems, appliances, and equipment
Perform routine facility inspections to proactively identify maintenance needs
Coordinate with approved vendors for minor repairs and services as directed
Support the issuance, modification, and termination of employee access badges
Maintain inventories and records of keys, fobs, and access devices
Assist with parking access issuance and related tracking
Monitor office supply levels and place orders through approved vendors
Set up and organize workspaces for attorneys and staff in the Atlanta office
Assist with coordination of workspace setup for regional offices
Support furniture moves, adjustments, and office reconfigurations
Support relationships with cleaning, shredding, beverage, and other service vendors
Track vendor performance issues and report concerns to management
Assist with verification of vendor invoices and preparation for accounting approval
Assist with coordinating deliveries, furniture placement, and equipment setup for new offices
Provide logistical support for office buildouts, expansions, and relocations
Maintain records for fire safety inspections and fire extinguisher servicing
Identify and report safety hazards or compliance concerns to the Operations & Facilities Manager
Maintain organized facilities and vendor documentation
Provide general administrative and operational support as needed
Qualification
Required
High school diploma or equivalent required
Minimum of two (2) years of experience in facilities, maintenance, or administrative support roles
Strong organizational and multitasking abilities
Effective verbal and written communication skills
Proficiency in Microsoft Word, Excel, and Outlook
Basic understanding of facilities maintenance and vendor coordination
Ability to lift and move objects weighing up to 50 pounds
Frequent standing, walking, bending, and reaching
Preferred
Experience in a professional office environment preferred
Company
Hall Booth Smith, P.C.
Hall Booth Smith is a law firm specializing in appellate, arbitration, and bankruptcy.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Abtin Mehdizadegan
Partner
Alex Battey
Partner
Recent News
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2024-12-20
Business Journals
2022-04-01
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