Apply on Employer Site

Baker Donelson · 1 month ago

Events Coordinator - Nashville or Birmingham

Nashville, Tennessee, United States

Full-time

Onsite

New Grad, Entry Level

Baker Donelson is a law firm with an immediate opening for an Events Coordinator. This role supports the firm’s internal and marketing event efforts, coordinating various events, webinars, and sponsorships across multiple offices.

AdviceConsultingIntellectual PropertyLegalProfessional ServicesTransportation

Comp. & Benefits

Responsibilities

Supports the Events Team executing internal and client-facing events

Research and confirm event dates, ensuring alignment with firm calendars and holidays

Coordinate venue selection and contracts for in-office and offsite events, including budget confirmation and approvals

Manage sponsorship logistics

Reserve conference rooms and arrange room setups (classroom, rounds, U-shape) for seminars and client events

Coordinate catering, AV/IT needs, signage, and parking validations for in-person events

Confirm platform setup for webinars (On24, Teams, Zoom), monitor Q&A/chat, and provide attendee support during virtual events

Prepare and send pre-event and post-event communications, including thank-you emails, recap summaries, and feedback surveys

Collaborate with marketing team to ensure branding consistency and leverage sponsorships for client engagement

Assist with Manage Continuing Legal Education(CLE) process for applicable educational seminars and webinars among various states. This includes applying for event-specific sponsor credit and submitting for attendee credit post-seminar or webinar

Send RSVP lists and attendee details to presenters and building security for hybrid or in-person events

Research and recommend venues and meeting space to meet event objectives

Assist in event logistics from pre-planning through onsite execution. This includes but is not limited to: venue selection, catering/SEO generation, transportation, signage and print materials, floral, entertainment, and giveaways

Assist in maintaining client data and logging event attendance in the InterAction contact management system

Qualification

Event coordinationProject managementMicrosoft WordMicrosoft ExcelMicrosoft PowerPointSelf-directedAttention to detailTeam collaborationCommunication skillsFlexibility