Charter Schools USA ยท 2 hours ago
Snr Mgr, Payroll Process & Systems
Fort Lauderdale, FL
Full-time
Onsite
Senior Level, Lead/Staff
10+ years expCharter Schools USA (CSUSA) is one of the largest education management companies in the United States, dedicated to providing rigorous education to students. The Manager of Payroll Processes is responsible for overseeing payroll operations, ensuring compliance with regulations, and implementing process improvements for efficient payroll functions.
Primary/Secondary Education
Responsibilities
Assist the Senior Director of Payroll in managing day-to-day payroll operations to ensure accurate and timely payroll processing
Monitor payroll workflows and systems to identify inefficiencies and recommend process improvements
Ensure compliance with internal policies and external regulations related to payroll processing
Play a key role in payroll system implementations, upgrades, and enhancements, ensuring seamless integration with HRIS, timekeeping, and financial systems
Collaborate with IT, HR, and Finance teams to define payroll system requirements and validate system configurations for accuracy
Conduct end-to-end payroll testing, including parallel payroll runs, system validations, and data reconciliations to ensure accuracy before go-live
Identify and troubleshoot system-related payroll issues, working closely with vendors and internal teams to resolve discrepancies
Develop and document payroll process workflows, SOPs, and best practices to optimize payroll system functionality and efficiency
Oversee payroll tax compliance, including accurate tax withholding, reporting, and remittance at federal, state, and local levels
Work closely with external tax providers and agencies to manage tax filings, resolve discrepancies, and ensure timely tax payments
Ensure payroll tax regulations and compliance requirements are met, proactively addressing any legislative changes
Conduct payroll audits to verify compliance, accuracy, and adherence to organizational policies
Validate payroll data and transactions to ensure precision in employee paychecks and year-end reporting (e.g., W-2s, 1099s)
Address and resolve payroll discrepancies promptly and accurately
Stay up to date with changes in payroll laws, regulations, and tax codes, ensuring adherence to compliance requirements
Develop controls and monitoring mechanisms to ensure payroll compliance and mitigate risks
Support payroll system upgrades, implementations, and testing to ensure functionality aligns with business needs
Act as the subject matter expert for payroll systems, tools, and processes
Qualification
Required
Highly organized with strong attention to detail
End to end payroll processing knowledge including multi-state
Strong knowledge of quarter and year end processing
Strong knowledge of general ledger payroll accounting
Skilled in payroll tax compliance and escheatment processes
Advanced experience with ADP Payroll Systems (Workforce Now, Vantage, Workforce Manager, eTime) for payroll processing, system configurations and reporting
Advanced Microsoft Excel Skills (Vlookups, PivotTables, Macros)
Experience in designing, implementing, and optimizing payroll processes to enhance efficiency, compliance, and accuracy
Ability to document payroll workflows and create Standard Operating Procedures (SOPs) for consistency and compliance
Experience in system implementations, including payroll system upgrades, HRIS/payroll integrations, and testing for accuracy
Bachelor's degree in Accounting, Finance, Business Administration, or a related field is required
Minimum of 10 years of payroll experience, with at least 1-2 years in a supervisory role
Extensive knowledge of payroll systems, including ADP Vantage, E-Time, Workforce Manager, Smart Compliance, and advanced proficiency in Excel
Strong understanding of federal, state, and local payroll tax regulations
Proven ability to manage complex payroll operations and implement process improvements
Excellent analytical, organizational, and problem-solving skills
Strong written and verbal communication skills with the ability to interact effectively across departments
Preferred
Certified Payroll Professional (CPP) designation preferred
Company
Charter Schools USA
Charter Schools USA is one of the fastest growing education management companies in the U.S.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Daphne Donaldson, SHRM-SCP
Human Resource Business Partner
Jennifer Foreman
Chief Human Resources Officer
Company data provided by crunchbase