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M3 Insurance · 1 month ago

Senior Workplace Experience Coordinator

Madison, Wisconsin, United States

Full-time

Onsite

Mid, Senior Level

3+ years exp

M3 Insurance is an insurance broker dedicated to managing risk and providing employee benefits. They are seeking a Senior Workplace Experience Coordinator to oversee office operations, enhance workplace efficiency, and mentor junior staff while collaborating with senior leadership.

Commercial InsuranceHealth CareHealth InsuranceInsurance

Growth Opportunities

Responsibilities

Oversee day-to-day operations for assigned office locations, ensuring safe, clean, and functional workspaces for all team members

Lead space utilization efforts and strategic planning initiatives to maximize workplace efficiency and employee satisfaction

Manage vendor relationships and coordinate service providers for routine services and minor projects, ensuring cost-effective solutions

Support lease administration by tracking expiration dates, preparing documentation, and maintaining accurate records

Serve as backup for mailroom operations, including mail preparation and processing for the organization

Drive process improvements and automation initiatives to streamline mail handling and reduce operational time

Maintain building safety standards, conduct periodic safety checks, and support comprehensive safety training initiatives

Lead small-scale workplace projects from conception to completion, ensuring timelines and budgets are consistently met

Mentor and guide Workplace Experience Coordinators, providing expertise on processes and best practices

Collaborate on business continuity plans and emergency response procedures to ensure organizational resilience

Qualification

Workplace operations experienceVendor managementProject management skillsMicrosoft Office SuiteFacilities management systemsLeadership experienceMentoring capabilitiesCommunication skillsProblem-solving abilitiesOrganizational skills