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Northgate Market · 1 month ago

Project Coordinator- Temporary

Anaheim, California, United States

Full-time

Onsite

New Grad, Entry Level

$26.25/hr - $30.29/hr

Northgate Market is a company focused on real estate and construction projects. The Project Coordinator will assist in coordinating and supporting various stakeholders in the implementation of the annual construction new store and remodel program.

E-CommerceFood and BeverageRetail

Responsibilities

Oversee and coordinate daily inquiries from Northgate personnel and vendors

Organize and maintain all department files, including e-files, and libraries

Work with our legal team on the preparation of the AIA contracts and execution for store remodels and new store construction and architectural

Work closely with our Accounting team to set up new vendor accounts to include vendor agreements, insurance requirements, certificate of insurance, etc

Work closely with the Accounting team on all the invoice processing for architects, engineers, design groups, material, supply, service and construction draw requests

Manage invoice circulation and approval within department

Maintain constant communications with vendors on payments status

Validate contractor payment progress payments for conditional releases, unconditional releases and percentage billings to avoid any liens on the properties

Prepare purchase orders for equipment purchases

Assist in maintaining delivery logs and schedules for equipment and fixtures

Consolidate and file all lien releases for accuracy and compliance prior to distributing final payments to contractors

Process construction project close-out packages and verify packages submitted to Northgate include warranty information/certificates, as-built drawings, specifications and manuals for the equipment and/or work provided by the contractor in accordance with the contract

Aid in tracking and documenting project costs as well as assist in preparation for additional change requests to the project

Prepare CapEx forms for all construction projects to submit to the Sr. Management Team for approval

Assist in preparation of department budget and tracking expenditures

Support the Vice President and other department staff

Exemplify the desired culture, values and philosophies of the organization

Perform other work-related duties as assigned

Work effectively as a team member with other members of management and the human resources staff

General Administration duties supporting the Department including but not limited to: scheduling meetings and project events; recording meeting minutes; issuing minutes; issuing work and project schedules; department mail processing; etc

Qualification

Construction lien releasesVendor managementProject cost trackingExcel proficiencyWritten communicationOrganizational skillsTeam collaborationProblem-solvingVerbal communication

Required

Ability to make recommendation to effectively resolve problems or issues, by using judgment that is in consistent with standards, practices, policies, procedures, regulation or government law

Ability to manage and administer a broad range of tasks including resolving vendor issues, directing inquiries to the appropriate contact person, and following up on critical problems

Must be highly organized with the ability to organize and prioritize for execution of multiple complex tasks at the same time

Ability to prepare written reports and correspondences to and for the Vice President as required

Ability to build and maintain positive relationships internally and externally

Excellent written and verbal communications skills

Knowledge of information technology, including hardware and software applications, used in the Design & Construction function including proficient use and knowledge of Excel and Word

Ability to exercise sound judgment and make decisions in a manner consistent with the essential job functions

Ability to maintain physical condition and stamina appropriate to the performance of assigned duties and responsibilities which may include sitting for extended periods of time, inspecting stores, operating assigned office equipment, and other duties as assigned