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Dykema · 4 weeks ago

Administrative Assistant – Estate Planning & Tax/Corporate Finance

United States

Full-time

Remote

Mid Level

3+ years exp

Dykema Gossett PLLC is a leading national law firm seeking to hire an Administrative Assistant in their Bloomfield Hills office. The role involves assisting attorneys and paralegals in providing quality legal services, including document preparation, scheduling, and client interaction.

ConsultingLegal

Culture & Values

Responsibilities

Exercises independent judgment in determining priority levels of all work assigned on a daily basis. Assures that high priority items are completed in a timely manner

Types, transcribes, revises, modifies and proofreads all correspondence, memoranda, notes, outlines, legal documents, charts, forms, etc., whether from drafts, originals or dictation, prioritizes assignments and meets specific deadlines on projects

Files electronic and non-electronic filings with various courts and other entities

Processes new clients and matters into new business intake (NBI) software system. Prepares and submits conflict check forms, screening forms and new matter request forms through NBI. Sets up engagement letters

Assist with numerous client tax returns throughout the entire calendar year and the annual tax deadline. Includes copying, scanning, binding, etc. for mailings

Assist with specialized filings and mailings which include copying, scanning etc. for mailing to the IRS

Create Corporate Records, including creation of stock certificate

Maintains and coordinates attorneys’ calendars including scheduling and reminding attorneys of appointments and various other dates

Makes travel arrangements and prepares itineraries

Initiates or gathers pertinent materials needed for assignments from files, Records Department, Legal Information Services, etc

Reviews and routes incoming mail not marked personal and confidential, if requested to do so. Prepares and processes outgoing mail, arranging for specialized mail or messenger services as required. Ensures all attachments, exhibits, and enclosures are included. Coordinates activities with Office Services, as needed

Answers and screens telephone calls. Assists callers independently on a regular basis. Exhibits the discretion to know when to contact the attorney concerning urgent or emergency calls and when to refer to another party

Enters and/or releases attorneys’ time, if required. Maintains list of all current billing numbers for assigned timekeepers

Prepares and submits expense reports

Maintains and organizes digital and hard files on request, working in conjunction with Records Department

Assists other administrative assistants with work overflow

Perform other responsibilities/tasks as requested

Qualification

Law firm experienceMicrosoft Office SuiteCourt filing proceduresNBI software proficiencyAttention to detailTyping speedWritten communicationVerbal communicationOrganizational skillsConfidentiality

Required

High school diploma or GED required; one to two years of post-high school education preferred

Three to five years of related work experience in a law firm. Experience in multiple practice areas, including estate planning and corporate finance required

Knowledge of state, federal and appeal court procedures, including Pacer and ECF filing procedures, is a plus

Proficiency in Microsoft Office Suite, including Word (styles and tables), Outlook, Excel and PowerPoint. Knowledge of NetDocuments, Intapp Open, FileTrail and Chrome River helpful. Ability to use a redlining tool

Excellent written and verbal communication skills, including grammar, spelling and proofreading

High level of organizational skills, with ability to multi-task and independently meet deadlines

Ability to deliver superior, professional services to all internal and external clients

Exceptional attention to detail required ensuring documents/correspondence are error-free. Must be meticulous in actively seeking out inconsistencies, errors, or missing information before moving forward

High degree of confidentiality regarding clients, guests, documents and conversations

Flexibility to work overtime when required

Typing speed of 55+ wpm