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Heartland Family Service · 3 months ago

Administrative Assistant - Nebraska Family Works

Omaha, Nebraska, United States

Full-time

Onsite

Entry Level

$16.51/hr - $19.69/hr

2+ years exp

Heartland Family Service is committed to building a culture that values diversity and inclusion. The Administrative Assistant will provide general support to ensure efficient office operations, including managing communications, scheduling, and maintaining organized office spaces.

AssociationCommunitiesEducationHealth CareNon Profit

Responsibilities

Provides general support and performs tasks to ensure efficient office operations

Maintains organized reception area, copy room and nurses’ office

Answers calls, emails and door buzzer; accurately takes messages and gives appropriate directions to clients and staff; assists all visitors, clients, and staff in processing their inquiries. Provides information to staff as needed related to client interactions to assist with treatment planning and implementation

Enters and maintains client appointments and transportation on shared staff calendar. Assist clients and staff with scheduling conference rooms and online appointments

Accurately update information onto spreadsheets and electronic database

Organizing, scanning and uploading client files and documentation into electronic database

Coordinates with clients, staff and nurse to schedule on site medical appointments

Monitors fax machine, distributing incoming faxes, and assists in outgoing upon request

Receives and distributes incoming agency mail and prepares outgoing agency mail. Receives client prescriptions and ensures securely stored

Discretion and ability to handle confidential information and maintain professional boundaries

Creates, maintains, and shares as appropriate a dynamic self-care plan

Is dependable and punctual regarding scheduling and attendance

Abides by all specific program and Agency procedures, policies, and requirements

Develops personal and program related skills through participation in internal and external training opportunities including printed material and audio and/or visual media

Essential functions of this job is to be performed on company physical work site

Performs other program related duties as assigned