State of Oregon · 2 weeks ago
Administrative Specialist 2, Administrative Assistant (Salem)
Salem | ODOC | Central Distribution Center
Full-time
Onsite
Entry, Mid Level
$4,867/mo - $6,418/mo
2+ years expThe Oregon Department of Corrections is seeking an Administrative Specialist 2 to provide strategic operational and administrative support to upper-level management at the Central Distribution Center in Salem, Oregon. This role involves managing calendars, preparing meeting agendas, processing invoices, and supporting policy implementation and recruitment processes.
GovernmentRecyclingSustainabilityWaste Management
No H1B
Responsibilities
Provides strategic operational and critical administrative support to upper-level management and represented staff
Assists in administering operational objectives
Coordinating special projects
Supporting mission strategies
Managing the manager’s calendar
Prioritizing commitments
Preparing agendas and meeting notes
Serving as a communication link with internal and external stakeholders
Arranging travel
Processing invoices
Tracking staff training
Handling confidential materials related to personnel matters
Supporting policy implementation
Recruitment processes
Independently performing tasks requiring sound judgment
Daily contact with Adults in Custody (AICs) is required
Qualification
Required
Three (3) years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR
An associate degree in general office occupations and two (2) years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR
An equivalent combination of education and experience
Ability to work in a fast-paced team driven environment
Skills in utilizing a variety of software programs to access and input information and complete various tasks
Experience in utilizing Microsoft Office Suite (Excel, PowerPoint, Outlook, Word)
Excellent organizational skills and attention to detail
Exhibits strong verbal and written communication skills
Proficient in fostering a culture that values respect, inclusivity, and appreciation for diverse perspectives, backgrounds, and values
Adept at prioritizing and facilitating the resolution of competing and urgent needs
Scheduling experience including coordinating and scheduling appointments, meetings, and/or events
Preferred
Billing experience including researching and resolving billing issues efficiently
Compiling and maintaining detailed reports while accurately tracking employee time, training, overtime, safety records, and work schedules
Benefits
Family health, vision, and dental insurance
Vacation, sick leave, and 11 paid holidays
21 days paid military leave for national guard and reserve components
Optional short and long-term disability
Term life insurance
Fully paid retirement program
Oregon Saving Growth Plan
Flexible spending accounts for health and childcare
*And more*
Company
State of Oregon
Official LinkedIn page for the state of Oregon. Oregon is a state in the Pacific Northwest region of the United States.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$0.5MKey Investors
U.S. Environmental Protection Agency
2023-10-23Grant· $0.5M
Leadership Team
William Wise
Chief Executive Officer
Kate Nass
Chief Financial Officer
Recent News
2025-05-04
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