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Audubon Companies · 2 days ago

Document Control Administrator I

Midland, TX

Full-time

Onsite

New Grad, Entry Level

Audubon Companies is currently seeking a Document Control Administrator to join their team. The role involves maintaining project documentation files, ensuring efficient retrieval of documents, and performing various document control activities under supervision.

ConsultingEnergyRenewable Energy

Responsibilities

Assists in maintaining project documentation files consisting of technical data, engineering and supplier drawings, technical specifications, purchase orders and other project-required documents

Maintains efficient paper and electronic filing system and ensures quick retrieval of requested documents

Performs project document control activities such as ECN (Engineering Change Notice), managing the distribution matrix for release and control of project and vendor documentation, initiating, monitoring and logging squad checks

Enters data from various sources into EDMS (Electronic Data Management System). Ensures data integrity by verifying input

Creates runs and distributes standard periodic reports to communicate follow-up requirements and to summarize reports

Prepares forms and transmittals and distributes data as directed. Verifies information as requested

Provides administrative assistance by copying documents, retrieving office supplies, filing, etc

Interfaces with reproduction department for required reproduction associated with copy and distribution requirements per project procedures

Processes and maintains revision history of supplier, vendor, and sub-contractor drawings, documents and data – electronic and paper format

Performs other duties as assigned

May work on special projects

May provide back up for other employees

Qualification

Microsoft OfficeDatabase managementProject managementOffice equipment operationOral communicationWritten communicationAttention to detail

Required

High school diploma or GED

Some experience in an office environment with knowledge of general office practices and procedures and an understanding of the organization related to the work

Computer skills with good knowledge of Microsoft Office

Oral and written communication skills with good vocabulary, good grammar and the ability to compose routine written communications

Ability to handle confidential or sensitive information or issues

Ability to pay close attention to details

Ability to operate office equipment including computer, keyboard, mouse, ten-key calculator, copier and phone