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State of Oregon · 1 week ago

Administrative Specialist 2, Administrative Assistant (Salem)

Salem, OR

Full-time

Onsite

Mid Level

$4,867/mo - $6,418/mo

3+ years exp

The State of Oregon's Department of Corrections is seeking an Administrative Specialist 2, Administrative Assistant to provide strategic operational and critical administrative support to upper-level management. This role involves managing calendars, coordinating projects, and ensuring effective communication with stakeholders while handling confidential materials.

AssociationGovernmentNon Profit

No H1B

Responsibilities

Providing strategic operational and critical administrative support to upper-level management and represented staff

Assisting in administering operational objectives, coordinating special projects, and supporting mission strategies

Managing the manager’s calendar, prioritizing commitments, preparing agendas and meeting notes

Serving as a communication link with internal and external stakeholders

Arranging travel, processing invoices, tracking staff training, and handling confidential materials related to personnel matters

Supporting policy implementation, recruitment processes, and independently performing tasks requiring sound judgment

Daily contact with Adults in Custody (AICs) is required

Qualification

Microsoft Office SuiteOrganizational skillsVerbal communicationWritten communicationScheduling experienceBilling experienceData collectionAnalysisRespectInclusivityTeamworkAttention to detailProblem-solving

Required

Three (3) years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR

An associate degree in general office occupations and two (2) years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR

An equivalent combination of education and experience

Ability to work in a fast-paced team driven environment

Skills in utilizing a variety of software programs to access and input information and complete various tasks

Experience in utilizing Microsoft Office Suite (Excel, PowerPoint, Outlook, Word)

Excellent organizational skills and attention to detail

Exhibits strong verbal and written communication skills

Proficient in fostering a culture that values respect, inclusivity, and appreciation for diverse perspectives, backgrounds, and values

Adept at prioritizing and facilitating the resolution of competing and urgent needs

Scheduling experience including coordinating and scheduling appointments, meetings, and/or events