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CMTA, Inc. · 1 week ago

Project & Office Coordinator

Media, PA

Full-time

Onsite

Entry Level

2+ years exp

CMTA, a Legence Company, is one of the fastest growing engineering firms in the U.S., specializing in sustainable building engineering. The Project & Office Coordinator will assist Project Managers with daily operations and ensure smooth office operations while managing project activities and documentation.

Industrial Engineering

No H1B

Responsibilities

Manage bidding of projects:

Create bid packages

Maintain bid lists

Issue addenda’s

Provide plan holders list to contractors

Create bid box for project managers (bid tabulation spreadsheet, signage, date stamp, etc.)

Post bids and oversee bidding materials

Issue recommendation letters to project owners

Create submittal template spreadsheet for Procore

Facilitate project closeout:

Issue award letters to contractors

Create AIA documents and submit to contractors

Contact needed parties for signatures and track progress

Obtain operation and maintenance manuals, along with as-built drawings

Create letters for the project owners and send all needed materials

Assist with any needed building permits

Create and maintain documentation (contracts, change orders, AIA documents, project books, certificates of insurance, etc.)

Manage Procore database:

Bid packages

Pay applications

Plans and specifications

AIA documents

Punchlists

RFI’s

Update contract amounts

Manage office upkeep and maintenance

Answer and direct calls

Greet and assist clients that come into the office

Process incoming and outgoing mail

Monitor office supplies inventory and place orders

Coordinate maintenance of office equipment

Assist with new hire onboarding

Actively participate on events and office safety committees

Act as the main point of contact for employees with questions regarding office operations

Support marketing department in trade show coordination and proposal printing/binding

Support local efforts in teambuilding activities/events coordination/holiday parties, etc

Qualification

Procore managementConstruction industry experienceMicrosoft Office proficiencyAdministrative experienceTeam coordinationEthicsProblem solvingCommunication skillsIntegrity