Duke University · 1 month ago
Administrative Assistant - Vascular
Durham, NC, US, 27710
Full-time
Onsite
Entry Level
2+ years expDuke University is committed to compassionate care and is seeking an Administrative Assistant to support the Vascular department. The role involves performing complex administrative and secretarial duties to enhance departmental efficiency and support faculty in clinical, research, and educational activities.
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Responsibilities
Coordinate special projects (meetings, division events and parties, projects, etc)
Assist faculty with development of standard operating procedures that can be implemented across the clinical enterprise
Use effective communication, critical thinking and problem-solving skills to prioritize and resolve issues via phone, email or in person
On behalf of the faculty, receive and respond appropriately to communication from a diverse range of stakeholders spanning the clinical, educational, and research infrastructure
Perform clerical and typing tasks related to the preparation and processing of a variety of office materials, including form letters, requisitions, memoranda, reports, and summaries. Duties include verifying accuracy of information, formatting documents according to established procedures, maintaining filing systems, and distributing completed materials as required
Assist with maintenance of faculty CV, licensure and professional memberships. Support faculty academic work by drafting and formatting professional documents, and help ensure priority projects remain on timeline
High level calendar management: secure travel arrangements (purchase plane tickets and make hotel reservations) and coordinate itineraries, process reimbursements, maintain clinical schedules optimizing efficiency and effectives for the physician
Vascular faculty cover clinical care at four hospitals in Durham and Raleigh and engaged in all three components of the academic mission. The Administrative Assistant must be able to support a highly complex and dynamic professional schedule
Provide support for faculty engaging in clinical, research, and education
Function as a liaison between department and other groups/departments within Duke
Provide back-up support and coverage to the Vascular administrative team
CME reimbursements for clinical and research
Qualification
Required
High school education or equivalent
Two years of administrative support experience of increasing variety and/or complexity
Company
Duke University
Duke University is a private research university providing undergraduate and postgraduate education in medicine and other disciplines.
10001+ employees
H1B Sponsorship
Duke University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (274)
2024 (232)
2023 (202)
2022 (195)
2021 (148)
2020 (121)
Funding
Current Stage
Late StageTotal Funding
$71.15MKey Investors
North Carolina Biotechnology CenterUS Department of EnergyGlaucoma Research Foundation
2023-02-17Grant· $0.11M
2022-09-19Grant
2022-03-09Grant· $0.05M
Leadership Team
Barry Myers
Professor and Director
Dan Ariely
Professor
Recent News
2026-01-11
2025-12-18
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