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Oregon Department of Corrections · 19 hours ago

Administrative Specialist 2, Administrative Assistant (Salem)

Salem, OR

Full-time

Onsite

Mid Level

$4,867/mo - $6,418/mo

3+ years exp

The Oregon Department of Corrections is responsible for managing adult corrections in Oregon. They are seeking an Administrative Specialist 2 to provide operational and administrative support to management and staff, including managing schedules, coordinating projects, and ensuring effective communication.

Corrections FacilitiesGovernmentOffice AdministrationPublic Safety

Comp. & Benefits

No H1B

Responsibilities

Provides strategic operational and critical administrative support to upper-level management and represented staff

Assists in administering operational objectives

Coordinating special projects

Supporting mission strategies

Managing the manager’s calendar

Prioritizing commitments

Preparing agendas and meeting notes

Serving as a communication link with internal and external stakeholders

Arranging travel

Processing invoices

Tracking staff training

Handling confidential materials related to personnel matters

Supporting policy implementation

Recruitment processes

Independently performs tasks requiring sound judgment

Daily contact with Adults in Custody (AICs)

Qualification

Microsoft Office SuiteOrganizational skillsVerbal communicationWritten communicationScheduling experienceBilling experienceData collectionAnalysisRespectInclusivityTeamworkAttention to detailProblem-solving

Required

Three (3) years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR

An associate degree in general office occupations and two (2) years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR

An equivalent combination of education and experience

Ability to work in a fast-paced team driven environment

Skills in utilizing a variety of software programs to access and input information and complete various tasks

Experience in utilizing Microsoft Office Suite (Excel, PowerPoint, Outlook, Word)

Excellent organizational skills and attention to detail

Exhibits strong verbal and written communication skills

Proficient in fostering a culture that values respect, inclusivity, and appreciation for diverse perspectives, backgrounds, and values

Adept at prioritizing and facilitating the resolution of competing and urgent needs

Scheduling experience including coordinating and scheduling appointments, meetings, and/or events