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University of Wyoming · 2 days ago

Post Award Specialist I - Office of Sponsored Programs

Laramie, WY

Full-time

Hybrid

Entry Level

2+ years exp

The University of Wyoming is seeking a Post Award Specialist I to administer sponsored projects awarded to the university from external sources. The role involves ensuring compliance with various regulations and policies, managing award setups, financial reporting, and maintaining communication with principal investigators.

EducationHigher EducationUniversities

No H1B

Hiring Manager

Bethany Allen

Responsibilities

Set up all externally funded awards/projects in the university system, ensuring awards and any subprojects budgets, F & A rate(s), requirements and deliverables are set up in compliance with award specific terms and conditions. Process award modifications

Set up sub-awards and sub-award budgets in both the eRA system and WyoCloud-PPM

Responsible for preparation and submission of all Award financial reporting, ensuring submissions are accurate and compliant with award terms and conditions, sponsor requirements, and federal, state, and University requirements. Prepare electronic requests for funds and reports with independent judgment

Maintain copies of all agency deliverables in the Sponsored Programs' files electronically

Understand specific grant requirements; ensure financial compliance on contract conditions and assurances

Communicate with the Principal Investigators and the Fiscal Managers regarding the project's financial status

Contact sponsors concerning accounts receivable that are ninety (90) days or earlier and turn over accounts receivable older than 90 days to the Account Receivable team for collection

Coordinate with the Accounts Receivable team to ensure the final draw-down of funds on awards are accurate. Also, prepare monthly draw-down of funds as may be required

Prepare monthly, quarterly, and annual financial reports as required by each agency for various contracts and sponsored projects

Responsible for monthly/quarterly/annual invoicing/billing for all awards assigned in portfolio, except the larger federal letter of credit draws

May monitor all compliance on contracts and sponsored programs. As may be required, perform periodic budget reconciliations and review to ensure allowability of activities charged to a project

Review expenditure corrections for accuracy, allowability, and compliance

Maintain compliance with auditor's demands to maintain copies of all agency deliverables in the Sponsored Programs' files

Motivate principal investigator regarding compliance with funding agency rules and regulations

Plan and facilitate quarterly outreach research administration, quarterly quality improvement sessions with departments/units in assigned portfolio

Close projects in timely fashion and verify that all financial and closeout documents are submitted to the sponsor and budget balance and cash balance for each project are fully reconciled

Prepare electronic requests for funds and reports with independent judgment

Foster a positive team climate by working collaboratively in sharing information

Facilitate independent auditors and agency representatives in their examination of the sponsored programs' records

Perform other duties and special projects, as directed

May serve on University and/or external committees or task forces as necessary

Attend conferences and workshops applicable to sponsored programs' administration

Qualification

Oracle-based financial systemPost-award managementAccounting degreeFinancial reportingAttention to detailCollaborationCommunication skillsOrganizational skills

Required

Bachelor's degree in accounting, finance, business, or a related field; or equivalent combination of education and experience

2 years work-related experience

Preferred

Broad understanding of and experience using an Oracle-based or comparable financial management system

Prior work experience providing support at an Institution of Higher Education

Must have strong organizational skills with the ability to establish priorities, manage multiple demands and projects, and meet deadlines

A strong customer service orientation and attention to details are essential

Excellent verbal, written, and interpersonal communication skills

Prior experience in post-award management

Benefits

Generous Retirement Contributions: The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan.

Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs.

Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure.

Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth.

Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources.