University of South Florida Libraries · 3 days ago
Residency Fellowship Program Administrator
Tampa, FL
Full-time
Onsite
Entry, Mid Level
2+ years expThe University of South Florida Libraries is seeking a Residency Fellowship Program Administrator to oversee and coordinate residency and fellowship programs within the Department of Surgery. This role involves ensuring compliance with educational standards, managing daily operations, and serving as a liaison among faculty, trainees, and staff.
Higher Education
Responsibilities
Administers the day-to-day operational activities of the residency/fellowship program and ensures program goals and objectives are accomplished
Participates with program director and faculty in planning, directing, and effectively coordinating academic and operational activities of a residency/ fellowship program in order to meet accreditation and other regulatory requirements for graduate medical education
Ensures that all activities and deliverables in support of the residency/fellowship program are properly completed and met. Ensures the program remains in compliance with Accreditation Council for Graduate Medical Education (ACGME) guidelines and USF Graduate Medical Education (GME) policies and procedures
Supports the residency/fellowship program personnel (faculty, resident & staff) by interpreting organizational and departmental policies, standards, operational procedures and guidelines
Participates in the development and implementation of operational policies, procedures and standards
Develops the goals, objectives, core curriculum, resident manual, and site review documents for residency/fellowship programs
Serves as the central liaison with residents/fellows, ACGME, GME office, the affiliated hospitals, institutions, and various other agencies, organizations, and groups
Interprets and implements ACGME, RRC, ABMS, and institutional requirements to ensure continuous program compliance and readiness for accreditation site visits
Manages evaluations for the program (e.g. evaluation of faculty, residents/fellows, program, rotations, peers)
Maintains educational files on all residents/fellows to monitor progress in the program and for future credentialing purposes
Manages and coordinates resident interview activities such as: screening applications, scheduling interviews, creating applicant information packets, and agendas
Assists the Central GME Office with onboarding the program’s residents/fellows
Creates and maintains residency/fellowship program block rotation schedules
Monitors resident schedules to ensure compliance with ACGME work hour rules and brings discrepancies to the attention of all affected
Maintains the block and daily schedules for billing purposes and attests to accuracy for monthly billing of affiliates and hospital partners
Analyzes quantitative and qualitative data to produce reports for internal and external use, including accreditation reviews and the Annual Program Evaluation. Writes reports and prepares presentations about the academic programs
Manages GME and professional education budgets to ensure funds are utilized in compliance with university and sponsor policies
Oversees purchasing, reimbursements, travel approvals, and other program-related expenditures. Assists with preparation and submission of grants supporting fellowship positions and educational initiatives not funded by GME. Monitors spending, maintains budget records, and provides financial reports as needed to departmental leadership
Coordinates professional education activities for the department, including Grand Rounds, Journal Clubs, Morbidity & Mortality conferences, and other required didactic sessions. Designs and maintains educational conference calendars to meet accreditation and board eligibility requirements. Partners with the Department Chair, Vice Chair of Education, and Program Directors to organize departmental educational events, visiting professorships, and symposia. Prepares documentation to obtain and maintain CME/CPE accreditation for educational offerings
Performs other duties as assigned
Qualification
Required
Bachelor's degree
Two (2) years of experience coordinating medical education programs or accredited residency and/or fellowship programs
Ability to interpret and apply university and GME policies
Strong organizational and analytical skills
Sound judgment
Benefits
Medical, dental and life insurance plans
Retirement plan options
Employee and dependent tuition programs
Generous leave
Hundreds of employee perks and discounts
Company
University of South Florida Libraries
The University of South Florida Libraries accelerate learning and knowledge production through distinctive collections, information service innovation, and thought leadership.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase