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NetSuite · 1 month ago

Business Operations Specialist III

United States

Full-time

Remote

Mid, Senior Level

$61K/yr - $126K/yr

5+ years exp

NetSuite is on a journey to advance healthcare with technologies that support clinicians and empower patients. The Business Operations Specialist III will focus on supporting business and project operations, particularly in invoicing reconciliation and compliance with Federal Acquisition Regulation (FAR). This role involves collaborating with various departments to ensure efficient invoicing processes and optimize project workflows.

Cloud ComputingComputerCRMiOSSaaSSoftware

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Manage the invoicing process, ensuring that all invoices are accurate and in compliance with Federal Acquisition Regulation (FAR) and specific contract terms

Reconcile invoices with project deliverables, contract agreements, and financial records to ensure timely and accurate revenue recognition

Reconcile any issues or discrepancies

Ensure all project invoicing and billing processes adhere to the complex requirements outlined in FAR, as well as the specific terms and conditions of each contract

Maintain comprehensive knowledge of FAR clauses, contract terms, and industry best practices to ensure compliance throughout the project lifecycle

Identify opportunities to streamline invoicing and reconciliation processes to increase operational efficiency and reduce cycle times

Implement process improvements and automation where possible to enhance the speed and accuracy of invoicing and project financial reporting

Provide detailed reports and analyses of invoicing performance, project financials, and compliance metrics to key stakeholders

Serve as a liaison with other divisions such as Finance, Contracts, HR, Legal, Shared Services, Accounts Receivable, Purchasing, and Risk Management in an effort to ensure accurate and timely transaction processing

Collect, input, verify, correct, and analyze data to measure key performance indicator actual versus business objectives

Provide updates to management regarding budget to actual, informing them of deviations and opportunities

Provide management with economic impact and compliance issues surrounding key business decisions and/or deals

Communicate Oracle Business Practices to the organization and monitor process and approvals for full compliance

Drive implementation of new processes and procedures

Qualification

FAR complianceInvoicing processesAnalytical skillsProcess improvementFederal contractingCollaborationProblem-solving

Required

Bachelors degree plus a minimum of 5 years experience, or project management experience

Strong analytical skills

Deep understanding of FAR principles

Expertise in streamlining invoicing processes to improve efficiency and maintain timely revenue recognition

Ability to analyze issues and work to provide viable solutions

US Citizenship is required with an ability to obtain and maintain a government security clearance (Public Trust)

Collaboration with Account Leaders, Project Managers, Finance, and other cross-functional departments

Ensure all project invoicing and billing processes adhere to the complex requirements outlined in FAR, as well as the specific terms and conditions of each contract

Maintain comprehensive knowledge of FAR clauses, contract terms, and industry best practices to ensure compliance throughout the project lifecycle

Identify opportunities to streamline invoicing and reconciliation processes to increase operational efficiency and reduce cycle times

Implement process improvements and automation where possible to enhance the speed and accuracy of invoicing and project financial reporting

Provide detailed reports and analyses of invoicing performance, project financials, and compliance metrics to key stakeholders

Preferred

Previous Federal Contracting experience

Benefits

Medical, dental, and vision insurance, including expert medical opinion

Short term disability and long term disability

Life insurance and AD&D

Supplemental life insurance (Employee/Spouse/Child)

Health care and dependent care Flexible Spending Accounts

Pre-tax commuter and parking benefits

401(k) Savings and Investment Plan with company match

Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation.

11 paid holidays

Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.

Paid parental leave

Adoption assistance

Employee Stock Purchase Plan

Financial planning and group legal

Voluntary benefits including auto, homeowner and pet insurance