Girl Scouts Heart of Central California · 3 days ago
Event and Project Manager
Sacramento Regional Program Center - Sacramento, CA 95819
Full-time
Hybrid
Entry, Mid Level
2+ years expGirl Scouts Heart of Central California is dedicated to empowering girls and advancing their mission through impactful programming. They are seeking an Event & Project Manager to lead the planning, coordination, and execution of council-wide events and organizational projects, ensuring smooth operations and collaboration across multiple teams.
Non-profit Organization Management
Responsibilities
Serve as the primary lead for planning, coordinating, and executing council-wide events with a focus on logistics, timelines, production, and on-site management
Plan and implement safety measures for all events, ensuring attendee well-being, compliance with council and GSUSA guidelines, and proper risk mitigation
Lead cross-department event planning discussions to clarify goals, roles, responsibilities, and execution plans
Develop and manage detailed project plans, run-of-show documents, day-of schedules, logistics maps, budgets, and risk management plans
Coordinate and direct all day-of-event operations including vendor management, staff/volunteer coordination, troubleshooting, and program flow
Oversee post-event evaluation processes, including debrief facilitation, surveys, reporting, and recommendations for improvement
Manage select organizational projects that require cross-team coordination, timelines, and deliverables tracking
Establish clear project workflows, milestones, and communication plans for internal stakeholders with the ability to manage up and communicate key information to leaders across the organization
Support continuous improvement by creating documentation, templates, and systems that streamline future events and project execution
Provide oversight, delegation, and guidance to an administrative support role assisting with event and project tasks
Coordinate volunteer involvement and ensure adequate staffing before, during, and after events
Facilitate planning committees as needed, including staff, volunteers, and girl members
Work with marketing team to ensure effective event promotion and accurate event details
Research, select, and negotiate with vendors including venues, catering, A/V, entertainment, décor, and rentals
Cultivate relationships with community partners, speakers, program presenters, and other stakeholders
Support fund development efforts by preparing sponsorship materials and assisting with sponsor fulfillment
Prepare event budgets, manage vendor contracts, invoices, and service agreements
Track expenses, reconcile invoices, and provide status updates to leadership
Qualification
Required
Bachelor's degree in business management, communications, hospitality, marketing, or related field; equivalent experience considered
Minimum two years of experience in event management, project management or related work
Strong project management abilities, including the capacity to manage multiple events/projects simultaneously
Excellent organizational and time-management skills with sharp attention to detail
Demonstrated ability to make independent decisions and problem-solve in fast-paced environments. Strong communication skills, both verbal and written, with the ability to engage with diverse stakeholders
Proficiency in Microsoft Office Suite, Teams, SharePoint, project management tools (e.g., Asana), and CRM systems (e.g., Salesforce)
Must possess valid California driver's license, a clean driving record, and provide proof of insurance
Preferred
Bilingual (English/Spanish)
Appreciation for, or willingness to learn, the Girl Scout mission, program pillars, and organizational culture
Company
Girl Scouts Heart of Central California
We’re rooted in tradition.
51-200 employees
H1B Sponsorship
Girl Scouts Heart of Central California has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2022 (1)
Funding
Current Stage
Growth StageLeadership Team
Linda Farley, Ed.D.
CEO
Rich Ryan
CFO
Company data provided by crunchbase