Housing Authority of the City of Pittsburgh · 6 days ago
Director of Asset Management
4224 RENAISSANCE PRESERVE WAY - FORT MYERS, FL 33916
Full-time
Onsite
Lead/Staff, Director/Executive
5+ years expThe Housing Authority of the City of Pittsburgh is seeking a Director of Asset Management responsible for the strategic oversight and operational performance of its real estate portfolio. The role involves ensuring compliance with financial, physical, and regulatory standards while managing investor relations and coordinating with various internal teams.
Non ProfitProperty ManagementReal Estate
Responsibilities
Overall management of independent management companies and, HACFM owned PBV/LIHTC properties
Direct responsibility for all functions of contracted created management companies and in house properties
Manage the HACFM’s assets, ensuring each property operates to optimal efficiency, achieves target outcomes, and fulfills HACFM’s mission
Monitor the performance and program compliance of assets through reviews of financial, operational, and tax reporting
Maintain annual project compliance and monitoring schedules, monitor project financials for conformity to budgets, and ensure that annual property budgets are prepared
Prepare and assess monthly financial and operating statements
Monitor expenditures and make appropriate budget adjustments
Supervise the collection of rents and all monies on site and ensure prompt deposit and accurate record keeping of these funds
Ensure invoices are submitted to the finance department for payment in a timely manner and adhere to the purchase order system
Supervise and monitor the activities of any contracted property management companies initially, evaluate the financial performance, maintenance of the property, enforcement of the lease and resident relations
Comply with all federal, state and local rules and regulations, as well as agency rules and regulations
Represent HACFM in a positive, professional manner at all times and uphold the agency’s values and mission
Direct supervision of and oversight of all Asset Management staff
Work in a highly collaborative, team environment with executive staff, main office staff, property managers, maintenance staff, residents, and contractors
Supervise, train, and coordinate all onsite staff members to ensure they are contributing positively to the community to achieve goals and standards set by the agency
Handle all personnel matters for the department
Monitor, inspect, and supervise the work of all onsite staff, outside vendors, and contractors
Ensure properties are leased to fullest capacity
Conduct administrative duties including the preparation of weekly and monthly reports
Conduct, at a minimum, monthly staff meetings
Perform all other duties as assigned
Ensure the compliance of the properties in accordance with the Low-income Housing Tax Credit Program, Property Entity Agreements, State and HUD requirements
Review monthly books and records at the project level to ensure the property is operating as underwritten
Work directly with federal, state, investment and lending agencies, to ensure properties maintain compliance with HUD Multifamily Section 8, Section 42 LIHTC (Housing Credit), and other Florida Housing Finance Corporation programs
Work with HACFM Finance team to produce a quarterly investor report summarizing the operations for each property including risk rating, review of financial statements, and property operations
Work with HACFM Finance team to calculate the annual property cash flow, monitor cash distributions, and ensure the distribution priority of the Property Entity Agreement is followed
Work with HACFM Finance team to review and facilitate approval of all Requests for Consent received from the General Partner or its Affiliates, as applicable, including, but not limited to, reserve withdrawal requests, management company changes, loan refinancing requests, and General Partner replacements
Ensure policies and procedures are followed to meet HUD Multifamily and Section 42 Tax Credit annual recertification requirements
Ensure required HUD forms (HUD-9839, HUD-9832, HUD-2530, etc.) are current, and Affirmative Fair Housing Marketing Plans are updated every five years, or as needed
Identify and analyze under-performing and troubled assets and prepare and implement work-out strategies, if applicable
Ensure staff are properly managing and monitoring the Waiting Lists
Ensure staff are properly leasing, screening and conducting eligibility reviews for unit lease up in accordance with property Tenant Selection Plan (TSP)
Ensure staff are properly conducting annual LIHTC Recertifications
Ensure staff are maintaining detailed and accurate confidential files and records in compliance with LIHTC and HUD requirements
Ensure compliance with the requirements of and the preparation of reports to LIHTC investor(s)
Work with the site management team to review current guidelines and prepare for all compliance inspections with expectations of achieving maximum scores/ratings
Prepare for MOR reviews
Coordinate and oversee the annual certification of LURA compliance, and ensure all staff and partners understand and adhere to the affordability and use restrictions for each property
Monitor and maintain documentation to ensure that all LURA-related compliance reports and certifications are submitted to State Housing Finance Agencies (e.g., FHFC), syndicators, and investors on schedule
Serve as HACFM’s primary point of contact for any compliance-related audits or inquiries by FHFC or other governing bodies
Complete and submit, timely and accurately, all records, reports and documents required by HUD and HACFM related to the Asset Management department or as requested
Ensure compliance with all HUD and Fair Housing regulations
Monitor Staff for: Appropriate and timely lease up, Proper lease orientation, Proper unit transfers and move outs to ensure unit turnaround time per management and PHAS requirements, Timely recertifications and correct reviews; ensuring staff are following the HUD Verification Guidelines, Monthly rent collection rate and collection loss-write offs per HACFM’s requirements and management set goals, Follow up with delinquent tenant payments, Preparation and distribution of notices such as late notices, and eviction notices, Lease enforcement and ensure lease violations are processed in accordance, Proper use of the work order system ensuring that all open work orders are completed and closed in a timely manner, Surveying of residents to ensure resident satisfaction on work orders or customer satisfaction related to other property items, Maintaining appropriate levels of inventory and warehouse organization and cleanliness, Performance of daily grounds inspections and ensuring any curb appeal issues are addressed, Proper conducting of annual, special and vacant unit inspections, Proper conducting of annual inspections to adhere to NSPIRE requirements, Maintaining accurate and organized tenant files per the HACFM checklist and performance of quality control reviews of tenant files in accordance with appropriate rules and regulations
Oversee all compliance obligations related to Section 42 LIHTC including initial certifications, annual recertifications, and proper application of student rules, income limits, and utility allowances
Ensure leasing, tenant selection, and file documentation aligns with each property’s Tenant Selection Plan (TSP) and LURA requirements
Monitor and enforce compliance with the affordability periods and rent restrictions defined under each LURA and ensure continued eligibility of tenants
Review and analyze property-level performance and provide detailed compliance reports for investors, lenders, and state agencies, including LURA certifications and monitoring documentationCollaborate with legal counsel and finance team on matters involving non-compliance risk mitigation or potential default under LURA terms
Qualification
Required
Must have 5-10 years experience with property management
Must have LIHTC Certification (HCCP, SCHM, TCS) within the last 2 years
Working knowledge of Section 42 Tax Credits and Project Based Section 8 Management
Fully understanding property management and its financial aspects
Knowledge of Housing Software Platforms required
Possession of a valid Florida driver's license
The ability to be insurable under the Agency's automobile insurance plan at the standard rate
Preferred
2 years of college or 5 years related property management experience preferred
Property Management course (CAM) a plus
Brokers license preferred
Must have experience as a multi-site supervisor
English required; Bi-lingual English/Spanish preferred
Ability to work nights, weekends or non-regular hours
Company
Housing Authority of the City of Pittsburgh
The Housing Authority of the City of Pittsburgh (HACP) is a municipal corporation, formed under the United States Housing Act of 1937, charged with providing decent, affordable housing for low-income persons.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
James Harris
General Counsel and Chief Contracting Officer
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