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UNM Medical Group, Inc. · 2 days ago

Administrative Assistant

Albuquerque, NM

Full-time

Onsite

Mid Level

$36K/yr - $45K/yr

3+ years exp

UNM Medical Group, Inc. is hiring for an Administrative Assistant to join their Quality and Safety Management team. The role involves performing a variety of administrative and staff support duties, assisting and directing visitors, and resolving administrative problems and inquiries.

Hospital & Health Care

Responsibilities

Coordinates and performs a range of staff and/or operational support activities for the unit; serves as a liaison with other departments and operating units in the resolution of day-to-day administrative and operational problems

Provides administrative/secretarial support for the department/division such as answering telephones, assisting visitors, and resolving and/or referring a range of administrative problems and inquiries

Operates personal computer to compose and edit correspondence and/or memoranda from dictation, verbal direction, or from knowledge of established department/division policies; may prepare, transcribe, compose, type, edit, and distribute agendas and/or minutes of meetings

Schedules and coordinates meetings, events, interviews, appointments, and/or other similar activities for supervisors, which may include coordinating travel and lodging arrangements

Prepares or assists with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs basic information gathering and analysis and/or forecasting, as specifically directed

Posts, balances, monitors, and reconciles internal department/division monthly ledgers, budgets, and financial reporting system reports; may prepare drafts of budget planning documents; may serve as department/division bookholder and/or paymaster; may manage petty cash disbursements and reconciliations

Establishes, maintains, and updates files, databases, records, and/or other documents; develops and maintains data, and performs routine analyses and calculations in the processing of data for recurring internal reports

Sorts, screens, reviews, and distributes incoming and outgoing mail; composes, prepares, or ensures timely responses to a variety of routine written inquiries

Requisitions supplies, printing, maintenance, and other services

Qualification

Administrative supportData managementBudget managementReport preparationCommunication skills

Required

High school diploma or GED with at least 3 years of experience that is directly related to the duties and responsibilities specified

Completed degree from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis

Verification of education and licensure (if applicable) will be required if selected for hire