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Boulo Solutions · 4 days ago

Part Time Office Manager

Birmingham, AL

Part-time

Onsite

Mid Level

$30/hr - $32/hr

Boulo Solutions is sourcing candidates for an Office Manager for their client's Birmingham division of an upscale residential and commercial firm. The role involves managing office operations, coordinating schedules, and handling bookkeeping tasks.

Career PlanningEdTechEmploymentHuman Resources

Hiring Manager

Jeanne Monk

Responsibilities

Utilize Microsoft Office for general responsibilities

Maintain and promote company core values (customer service, quality, growth)

General data collection and entry

SharePoint/server “O” drive folder organization

Document submission to corporate office

Schedule travel and conferences, making appointments and changes to appointments where necessary

Answering and directing calls to appropriate parties, taking messages

Greeting visitors and determining access to appropriate parties

Opening, sorting, and distributing correspondence, including email and postal mail

Interact with employees, customers, and subcontractors when appropriate and problem solve

Purchaser of office supplies and necessary materials

Ensure operation of office equipment, order maintenance when necessary and troubleshoot malfunctions

Distribute and collect new employee packets

Track and record PTO for employees

Coordinate with HFC marketing director for local marketing and social media

Track and maintain inventory log of computer equipment and field equipment/tools

Data entry into QuickBooks – invoices, credit card receipts, ledger changes, new vendor information, etc. (if applicable)

Communication with superintendents to collect and organize weekly project documentation to include timecards, safety meetings, job photos, invoices, receipts and daily reports

Collect Certificates of Insurance from subcontractors and assist in insurance audit preparation

File certificates of insurance, credit cards receipts, and invoices

Assist with monthly account statement reconciliation

Qualification

QuickBooksMicrosoft OfficeSharePointData entryCustomer serviceProblem solvingCommunication

Required