MedStar Health · 1 day ago
Unit Secretary - Day/Night/Weekend
Washington, DC
Full-time
Onsite
New Grad, Entry Level
$19.93/hr - $29.98/hr
0+ years expMedStar Health is seeking a Unit Secretary to provide clerical support activities for a nursing unit. The role involves ensuring the organized flow of operations at the nursing station, greeting patients and visitors, and performing various clerical functions related to patient admissions and discharges.
Health CareMedical
Responsibilities
Greets patients visitors and/or physicians and provides appropriate assistance
Answers incoming telephone calls to the unit including STATS relaying information as appropriate
Responds to or relays patient call system requests and other alarms as needed
Responds to standard Telemetry phone (as applicable) and relays message as needed
Uses the brown phone during outage
Pages doctors and other disciplines as needed
Monitors and responds to requests for ingress and egress for units with locked access controls
Facilitates and prepares for MedConnect Downtime
Faxes orders to pharmacy and other appropriate areas such as dietary and radiology
Transcribes orders to Kardex; prepares MAR and ensures MC downtime forms are complete and ready
Enters/updates unit charges into the computer as applicable such as laboratory tests dietary orders etc
Faxes physician paper orders to the Pharmacy as needed
Knows basic equipment (printer copier) troubleshooting procedures
Reports to and follows up with BioMed (or outside company) for any repair needs
Initiates and completes clerical functions regarding the admission discharge and transfer of patients
Coordinates with the Resource nurse and the primary nurses of patients accordingly
Initiates and follows up on requests such as work order requests (engineering electric carpentry IT etc.)
Files hard copies such as face sheets and paper orders in the appropriate patient medical chart
Thins patient medical chart prepares new chart and facilitates discharged patient's chart to Health Information Management (HIM) department
Assists in maintaining unit supplies/equipment by monitoring inventory levels ordering supplies and completing appropriate logs
Maintains unit device inventories as applicable such as telemetry boxes associates' work phones locators handheld devices WOWs
Checks and ensures appropriate unit par items such as O2 tanks chair alarms etc. as applicable
Knows how to manage the Logi-D supply system
Uses different electronic systems appropriate for a unit secretary such as MedConnect the Nurse Call system Teletracking PeopleSoft Office Depot
MedConnect - Enters/adds non-clinical orders such as equipments (beds and medical supplies)
Determines new orders for review and alerts nurse (discharges stat orders etc.)
Runs reports on different quality indicators such as fall risk patients central lines foley catheters flu vaccine etc
Nurse Call - Enters patient-nurse and PCT assignment
Ensures all staff are logged in
Answers consoles and relays message
Checks associates' work phone every shift and assigns to staff
Updates assignments as needed
Teletracking - Checks assignments and admissions/transfers and relays updates to resource as needed
Enters requests such as bed requests transport and item requests
PeopleSoft/Office Depot - Orders unit supply needs for supervisor's approval
Cross-covers for other nursing units and gives report to on-coming Unit Secretary or nursing associates at completion of assigned shift
Coordinates with the Resource nurse of the cross-covering unit
Maintains a clean organized and efficient work station
Distributes patient mail messages flowers etc
Maintains and coordinates clearing of unit hallways such as beds for pick-up commodes to dirty room calls DES as needed
Assists with the orientation and training of new unit secretaries to the unit as directed
Maintains daily census/nursing assignment boards and/or nursing assignment information sheets
Posts and updates assignment boards for physicians APPs Respiratory Therapist IV Therapist and other ancillary associates
Qualification
Required
High School Diploma or GED required
May require up to 1 year of technical or other specialized training such as the unit secretary training program at WHC
6 to 12 months hospital or clerical experience demonstrating good working familiarity with typing/computer keyboarding and medical terminology familiarity required
Requires the ability to read and write; and knowledge of grammar and arithmetic including fractions and decimals
May require the use of standard office/medical equipment (i.e. typewriter personal computer data terminal on-line printer calculator telephone facsimile copier sterilizing equipment blood pressure cuff or tables); the preparation comparison or checking of reports records and related data; and basic use of formulas charts tables drawings and knowledge of their application
Company
MedStar Health
MedStar Health is a not-for-profit healthcare organization
10001+ employees
H1B Sponsorship
MedStar Health has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (18)
2024 (13)
2023 (14)
2022 (14)
2021 (12)
2020 (14)
Funding
Current Stage
Late StageTotal Funding
$29MKey Investors
American Medical AssociationAgency for Healthcare Research and QualityA. James and Alice B. Clark Foundation
2023-06-21Grant
2022-09-27Grant· $2M
2020-07-03Grant· $27M
Leadership Team
David Mayer
Executive Director MedStar Institute for Quality and Safety Quality and Safety CEO Patient Safety Mo
Recent News
2025-12-17
Maryland Daily Record
2025-12-05
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