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Shakopee Mdewakanton Sioux Community (SMSC) · 1 day ago

Administrative Assistant - Public Works

Prior Lake, MN

Full-time

Onsite

Entry Level

1+ years exp

Shakopee Mdewakanton Sioux Community is seeking a Public Works Administrative Assistant to support the day-to-day operations of the Public Works Department. The role involves coordinating office operations, managing correspondence, and providing clerical support to ensure efficient departmental functioning.

GovernmentOffice Administration

Responsibilities

Oversee daily office operations, including scheduling, organizing meetings, and maintaining office supplies

Handle incoming and outgoing correspondence, including emails, phone calls, and mail. Respond to Community inquiries and direct them to appropriate staff members

Prepare, edit, and distribute various documents, reports, and presentations as required by the department

Maintain accurate and organized records and files, both physical and electronic. Ensure compliance with record-keeping policies and procedures

Provide administrative support to the Director of Public Works and other staff members. Assist with special projects and events as needed

Assist in preparing and processing purchase orders, invoices, and budget-related documents

Responsible for providing quality service, adhering to proper policy and procedures, and maintaining confidentiality

Other duties as assigned

Qualification

Microsoft Office SuiteAdministrative experienceOrganizational skillsTime-management skillsCustomer serviceWritten communicationVerbal communicationTeamwork