Aspire Living & Learning · 1 day ago
Leave Administrator
Vermont, Massachusetts, New Hampshire, Maryland
Full-time
Onsite
Entry, Mid Level
2+ years expAspire Living & Learning is a mission-driven organization focused on supporting neurodiverse individuals across New England and Maryland. They are seeking a Leave Administrator to manage employee leave programs, unemployment insurance, and workers' compensation while ensuring compliance with regulations and providing support to employees during sensitive situations.
EducationHealth CareMedicalNon Profit
Responsibilities
Serve as Aspire’s senior subject matter expert for all employee leave programs, including FMLA, ADA, state-based paid family and medical leave programs (e.g., CT PFML), Short-Term Disability (STD), Long-Term Disability (LTD), military leave, and company-specific leave policies
Administer and oversee the full leave lifecycle, including intake, eligibility determination, designation, documentation tracking, extensions, and return-to-work coordination
Coordinate overlapping leave programs (e.g., FMLA with state PFML, workers’ compensation, or disability benefits) to ensure proper sequencing, compliance, and continuity
Lead the ADA interactive process in partnership with HR Business Partners and supervisors, supporting reasonable accommodations, transitional duty, and reintegration planning
Maintain accurate, confidential leave records and ensure alignment with Payroll regarding wage continuation, benefit deductions, and leave coding
Serve as the primary point of contact for employees, managers, HR, and external vendors regarding leave-related questions and communications
Support leave-related audits, compliance reviews, and documentation requests
Develop and maintain clear, accessible employee-facing resources, including a comprehensive Leave Information packet and a centralized SharePoint site
Manage unemployment insurance claims across all operating states, including timely review, response, and submission of required documentation
Partner with HR and supervisors to gather separation details, attendance records, wage information, and supporting documentation
Coordinate unemployment hearings, appeals, and fact-finding interviews in collaboration with external vendors, as appropriate
Track claim activity, outcomes, and trends; identify opportunities to mitigate risk and improve processes
Serve as the primary liaison with state unemployment agencies and third-party unemployment vendors
Ensure compliance with all state-specific unemployment insurance regulations and deadlines
Oversee intake, reporting, and tracking of all work-related injuries and incidents, ensuring timely and accurate submission of first reports of injury
Coordinate medical care, including initial evaluations, follow-up appointments, and referrals
Maintain comprehensive claim files, including incident reports, medical documentation, job descriptions, wage data, and recorded statements
Coordinate workers’ compensation claims with applicable leave and accommodation processes to ensure compliance and continuity
Participate in claim reviews with the insurance carrier to monitor progress, address issues, and support cost containment strategies
Facilitate return-to-work planning and modified duty arrangements in collaboration with managers and HR
Ensure compliance with OSHA recordkeeping and reporting requirements, including preparation and maintenance of OSHA 300, 300A, and 301 logs
Submit required occupational injury and illness data to the Bureau of Labor Statistics (BLS)
Monitor, update, and ensure visibility of required labor law and safety compliance postings across agency locations
Conduct ergonomic assessments and support proactive workplace accommodations
Analyze leave, injury, and unemployment data to identify trends and recommend improvements to reduce risk and improve employee experience
Provide guidance and training to managers and internal stakeholders on injury reporting, leave procedures, and compliance expectations
Participate in ongoing professional development and assigned compliance-related training
Perform other duties as assigned to support regulatory alignment and employee well-being
Qualification
Required
High School Diploma required; Associate's degree in Business Administration, Human Resources, or related field preferred
Minimum of two years of experience in Human Resources
Strong working knowledge of FMLA, ADA, state paid leave programs (e.g., CT PFML), unemployment insurance regulations, and OSHA requirements, or demonstrated ability to quickly learn
Excellent written and verbal communication skills with a strong service orientation
Highly organized, detail-oriented, and able to manage multiple complex cases and deadlines simultaneously
Ability to work independently in a fast-paced, compliance-driven environment
Demonstrated discretion and professionalism when handling sensitive employee and medical information
Proficiency with Microsoft Office and HRIS systems
Preferred
Two or more years of experience administering leaves of absence, unemployment insurance, and/or workers' compensation cases preferred
Experience with UKG, Cognos, bswift, and Cigna platforms a plus
Benefits
Comprehensive Health, Dental, & Vision Insurance - Choose from multiple medical plans, with vision coverage included at no extra cost.
Flexible Spending Accounts (FSA) and Health Saving Account (HSA) options - Use pre-tax dollars for medical and dependent care expenses.
Lifestyle Spending Accounts with JOON - Monthly funds for wellness, fitness, commuting, childcare, pet care, and more.
403(b) Retirement Plan with Employer Match - A 100% match on contributions up to 2% of your salary.
Generous Paid Time Off - Paid sick, personal, and vacation days, plus holidays.
Professional Growth Opportunities - Access to training, leadership and management courses, mentorship, and career advancement.
Employer-Paid Life & Disability Insurance, Employee Assistance Program (EAP), Telehealth Services and more!
Company
Aspire Living & Learning
Aspire Living & Learning is a nonprofit organization that provides education, treatment and support services for people within the region.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Lou Giramma
Chief Executive Officer
Erica Metzger Hare
Chief Financial and Strategy Officer
Recent News
vermontbiz.com
2025-08-15
2025-02-26
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