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Pyramid Consulting, Inc · 1 month ago

Administrative Assistant IV

Owings Mills, MD

Full-time

Hybrid

Senior Level

$30/hr - $32/hr

5+ years exp

Pyramid Consulting, Inc. is seeking a talented Administrative Assistant IV for a 6-month contract opportunity with long-term potential. The role involves providing support to executives with calendar management, document preparation, and travel arrangements, while ensuring efficient communication and workflow processes.

ConsultingInformation TechnologyLegalProfessional ServicesSoftwareStaffing Agency

Growth Opportunities

H1B Sponsor Likely

Responsibilities

Provide support to assigned executives during peak periods, absences, or transitional phases, supporting complex calendar and meeting management, document preparation, communications, and planning

Support shared mailbox and intake workflows by triaging requests, gathering key details, and ensuring completion timely

Review and analyze mail and incoming memos, drafting, editing, and formatting documents, letters, emails, presentations, and reports to determine their significance and plan distribution

Book travel, manage itineraries, process expense reimbursements, and understand corporate policies related to T&E

Provides support on ad hoc assignments and specialized administrative projects

Qualification

Calendar ManagementMicrosoft 365ConcurTravel ManagementCommunicationOrganizational SkillsProblem-Solving SkillsAttention to Detail

Required

High school diploma or GED required

5 years of experience supporting C-Suite executives required

Excellent verbal, written, and interpersonal communication skills, exceptional customer service, organizational, and time management skills

Strong ability in anticipating needs, taking initiative while building trust with executives, team members, and business partners, while upholding service standards for operational excellence

Strong analytical, critical thinking, problem-solving skills, high attention to detail, and quality control with ability to identify errors, inconsistencies, and gaps in complex or messy data

High proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, SharePoint), MS Apps (Planner, Forms, Power Automate, & Power BI), and Team, Zoom, & Adobe

Key Skills; Calendar Management

Traveling management

Expense

Concur

MS Office

Excel

Preferred

Experience managing projects, developing workflows, reporting, or digital administrative tools, highly desired

Benefits

Health insurance (medical, dental, vision)

401(k) plan

Paid sick leave (depending on work location)

Company

Pyramid Consulting, Inc

Glassdoor4.2

Pyramid Consulting, a global leader in workforce and technology solutions, empowers individuals and organizations to transform and thrive in the most challenging and competitive markets.

Founded in 1996

Alpharetta, Georgia, USA

5001-10000 employees

https://pyramidci.com/

H1B Sponsorship

Pyramid Consulting, Inc has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (178)

2024 (112)

2023 (95)

2022 (62)

2021 (50)

2020 (117)