The Mark Waldhoff Team at Keller Williams Realty, TREC ยท 1 day ago
Transaction Coordinator
Urbana, IL
Full-time
Onsite
New Grad, Entry Level
$42K/yr - $50K/yrThe Mark Waldhoff Team at Keller Williams Realty is seeking a highly organized and detail-oriented Transaction Coordinator & Listing Manager. This role is responsible for overseeing all administrative aspects of real estate transactions and managing the listing process for properties, ensuring smooth operations and superior support to agents and clients.
Real Estate
Responsibilities
Manage all administrative tasks from contract ratification to close, ensuring a seamless and efficient transaction process
Serve as the primary point of contact and communication hub between clients, agents, lenders, title companies, and other parties involved in the transaction
Monitor and track all critical deadlines, contingencies, and contractual obligations
Prepare, organize, and review all transaction documents, including purchase agreements, disclosures, and closing statements, ensuring accuracy and compliance
Ensure all necessary documents are properly signed, filed, and submitted to the office broker for compliance
Provide regular updates to clients and agents on the transaction's progress
Oversee the entire listing process from pre-listing activities through active marketing
Create and manage marketing materials for listings, such as flyers, virtual tours, and online/social media advertisements
Coordinate property preparation, including scheduling photography, staging, and any necessary repairs or cleaning
Input and maintain accurate and compelling property information in the Multiple Listing Service (MLS) and other marketing platforms
Assist in scheduling and coordinating showings, open houses, and client feedback
Ensure all listing agreements and disclosures are completed and properly executed
Monitor listing performance and provide updates to sellers
Qualification
Required
Proven experience in real estate administration, transaction coordination, or listing management is very helpful
Exceptional organizational and time-management skills with the ability to manage multiple priorities and deadlines simultaneously
Meticulous attention to detail and accuracy
Excellent written and verbal communication skills, with a professional and client-focused demeanor
Ability to work independently and as part of a collaborative team
A strong problem-solver with a proactive approach to potential issues
Preferred
Proficiency in real estate software, CRM systems, and basic office software is a plus
Adept at social media posting
Real estate license is not required
Benefits
Paid time off
Company
The Mark Waldhoff Team at Keller Williams Realty, TREC
Work hard, be clever, have fun and use good judgment.
Founded in 2008
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase