Hebrew Union College · 1 day ago
Executive Assistant to the Provost
Cincinnati, OH
Full-time
Onsite
Entry Level
2+ years expHebrew Union College is North America's leading institution of higher Jewish education, and they are seeking an Executive Assistant to the Provost. This role involves managing the Provost's administrative functions, coordinating faculty processes, and supporting various academic initiatives across multiple campuses.
Higher Education
Responsibilities
Manage complex, ever-changing meeting and travel schedule for the Provost
Schedule individual and group meetings for Provost with stakeholders within and outside HUC-JIR
Create and maintain committee listservs, schedule cross-campus committee meetings on regular/recurring basis
Plan, schedule, and manage meetings and engagements on campus visits to each of our 4 campuses at least once per semester
Process expenses on HUC credit card by submitting receipts with appropriate budget codes
Process reimbursement for occasional expenses on personal card for HUC related trips
Create and maintain files of contracts for Independent Contractors for academic initiatives
Design and maintain surveys to track and capture information for the College-Institute
Process payments for contract workers in Provost sponsored academic programs
Manage special Projects for the Provost from concept to completion
Assist in the planning and execution of special events at the College-Institute
Notetaking for committee meetings (can be done by a contracted AI assistant as appropriate)
Manage the annual submission of the Faculty Reporting Form
Promotions and Reviews: Work with the Faculty-on-Faculty committee chair, maintain/track calendar, organize and compile documentation for the dossier
Sabbaticals: Maintain updated faculty sabbatical schedule, manage paperwork, provide the Finance department with periodic reports
Faculty Searches: Provide full-cycle administrative support for full-time faculty searches, maintain confidential files, schedule meetings, correspond with candidates, assist with onboarding
Faculty Research Grants: Provide annual support in sending grant proposals for program renewal
Make changes on webpage and send announcements to faculty
Manage the application process, which includes communication and follow-up with both applicants and College leadership
Approve and process payments/reimbursements
Faculty Speaking Engagement Liaison: Gather information from faculty related to their speaking engagements at congregations and liaise with faculty and the administration to maximize the impact of their speaking engagements
Personnel Action Forms (PAFs): Track PAF changes for all faculty changes
Manage faculty communications by sending periodic emails containing reminders, and news updates
Manage Faculty Email distribution lists
Manage Faculty Resources page on College website
Provide administrative support for APC Meetings
Qualification
Required
A bachelor's degree
2+ years of experience supporting executive in admin role
Organized, high attention to detail, high standard for quality and productivity
Excellent written and oral communication skills
Ability to manage competing priorities and multi-task with accuracy and efficiency
An ability to set priorities, manage projects and meet deadlines
Ability to be adaptable to the changing needs of the Provost
Ability to respond to all needs within a rapidly changing environment, managing & balancing short-term and long-term institutional priorities
Ability to work independently with minimal direction and anticipate needs for Provost
Ability to work in a highly collegial manner within a complex, national and international organizational culture
Handle sensitive and confidential information with discretion
Fast and accurate typing skills
Comfortable working with Microsoft Office Suite (including Teams and Copilot), Google, Zoom, Doodle, Forms & Surveys and other video conferencing platforms
Preferred
Knowledge of the Reform Jewish community and passion for the mission of HUC-JIR
Benefits
Medical, Dental, Vision
Life Insurance, Long Term Disability
Retirement Savings Plan -403b
Paid National and Jewish Holidays
Paid Vacation and Sick Days
Paid Parental Leave
Tuition Remission Benefits
Employee Assistance Program
Company
Hebrew Union College
We are the center of innovation for Jewish life and learning – preparing rabbis, cantors, leaders in Jewish education, Jewish nonprofit professionals, pastoral counselors, and scholars to apply their knowledge, commitment, vision, and expertise to strengthen and transform the Jewish community and larger world.
201-500 employees
H1B Sponsorship
Hebrew Union College has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2024 (1)
2021 (3)
Funding
Current Stage
Growth StageTotal Funding
$21.42MKey Investors
Jim Joseph Foundation
2017-09-17Grant· $1.32M
2014-12-02Grant· $0.41M
2013-10-08Grant· $0.55M
Leadership Team
Amy (Ross Barber) Goldberg
Chief Financial Officer
Erin Fine
Associate Director of Recruitment and Partnership Development
Recent News
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