Executive Personal Assistant to CEO jobs in United States
cer-icon
Apply on Employer Site
company-logo

Bond Partners · 4 days ago

Executive Personal Assistant to CEO

positionAustin, Texas Metropolitan Area
timeFull-time
remoteOnsite
seniorityMid, Senior Level
money$120K/yr - $150K/yr
date5+ years exp

Bond Partners is a category-leading travel technology company seeking a world-class Executive Personal Assistant to the CEO. This role involves providing seamless in-person support across business operations, household management, and personal life logistics, ensuring the CEO's time and focus are maximized.

Staffing & Recruiting

Responsibilities

Calendar Ownership: Design a highly intentional, priority-driven schedule; protect focus time; sequence days for maximum productivity
Inbox Management: Triage emails, draft responses, create templates, escalate only when necessary; maintain exceptionally tight response times
Travel Coordination: Coordinate with the family and business travel agent to plan detailed domestic/international travel; create briefs, itineraries, contingencies, packing lists; ensure the CEO is always prepared
Meeting Prep & Follow-Through: Prepare pre-reads, talking points, research summaries, and post-meeting follow-up notes
Company Operations: Coordinate cross-functional priorities with the team across the globe
Assist with team events, planning off-sites, customer events, and light HR operations
Support recruiting: interview scheduling, candidate coordination, ATS hygiene
Document & Knowledge Management: Maintain clean, well-structured internal systems - Drive, Docs, Sheets, SOPs, workflow templates
Light Content & Design: Draft polished internal and external communications in the CEO’s succinct tone; prepare clean slide decks and one-pagers that reflect Flighty’s brand
Project Management: Run checklists across CEO initiatives, track deadlines, monitor execution, and ensure no task slips
Support early operations for side projects, launches, or new initiatives
Research deep-dive topics quickly and present clear, concise options
Light office errands like shipping, ordering furniture, managing vendors
Assist in healthy eating, habits, mental breaks, and overall wellness
Coordinate medical, wellness, fitness, and personal appointments
Manage personal bills, returns, mail handling, online accounts, DMV/travel documents
Assist with travel planning for family trips; book experiences, dining, and concierge-level logistics
Light personal shopping, errands, wardrobe organization, and gift sourcing
Plan small gatherings, dinners, celebrations, and home-hosted events
Overseeing home vendors: cleaners, handyman, gardener, contractors, home services
Research new vendors for interior design, renovation, appliances
Coordinate maintenance schedules, repairs, inventory, packages, and light organization
Manage household accounts, bills, renewals, warranties, and subscriptions
Maintain documentation and shared checklists across households, ensuring a single source of truth for all operations
Keep home environment guest-ready and proactively resolve issues before escalation
Family vacations in Rocky Mountains every August, will mutually agree on accompanying or not
Coordinate with Nanny
Keep CEO on schedule for family obligations
Occasional driving between Tarrytown, downtown, and local appointments
Research activities, camps, tutors, or developmental programs as needed
Oversee vehicle maintenance, buying, selling, servicing, inspections, registration, fueling, and detailing
Run local errands: groceries, returns, event prep, pickups/drop-offs around Austin
Manage monthly spending summary
Coordinate with accountant, financial advisor, and tax preparers
Track receipts, recurring expenses, reimbursements, and monthly summaries
Maintain organized documentation for LLCs, trusts, insurance, and personal records
Support light investment/asset coordination (signatures, closings, wires, vendor comms)

Qualification

Executive Assistant experienceGoogle WorkspaceTravel coordinationProject managementCommunication skillsAI toolsDetail-orientedProblem-solvingOrganizational skills

Required

5+ years' combined EA/PA experience, including direct support to a founder, C-level executive, or HNW individual
Experience working at a startup, tech company, or within a founder's life ecosystem
Long tenure in past roles; demonstrated loyalty, trustworthiness, and stability
High IQ + high EQ: calm, intuitive, anticipatory, tactful
Extremely organized, detail-driven, reliable, and solution-oriented
Self-directed operator who thrives in an early-stage or fast-moving environment
Exceptional communicator - clear, concise, direct, and professional
Comfortable working in-person, hands-on, and providing lifestyle + family support
Must have: Driver's license, ability to run local errands, and physical presence in Austin
Familiar with or interested in flying and basic flight tracking
Google Workspace: Meet, Docs, Sheets (advanced-level skills preferred)
Apple devices, macOS, Apple Mail, Apple Calendar
File & Knowledge Systems: Dropbox, Google Drive
AI: Gemini or ChatGPT
Travel Tools: Google Flights

Preferred

Slack
Linear
Front (shared inbox)
Project & Task Tools: Linear and Apple Reminders
Scheduling Tools: Cal.com
Mercury Banking
App Store Connect (Apple)
Figma or Keynote for simple one-pagers and decks
Twitter
LinkedIn

Benefits

Healthcare
Eligible for industry-leading performance bonus
Eligible for accompanying CEO on 1-3x annual world travel if the need arises

Company

Bond Partners

twitter
company-logo
Bond Partners exists to take a fresh approach to the Executive & Personal Assistant recruiting space.
dateFounded in 2025
location
Austin, Texas, US
people-size2-10 employees

Funding

Current Stage
Early Stage
Company data provided by crunchbase