Women of the Vine & Spirits ยท 3 weeks ago
Executive Assistant to the SVP, Chief Legal Officer & Corporate Secretary
New York, NY
Full-time
Onsite
Senior Level, Lead/Staff
$105K/yr - $125K/yr
10+ years expSuntory Global Spirits is a leading premium spirits company dedicated to crafting high-quality spirits and delivering exceptional experiences. The Executive Assistant to the SVP, Chief Legal Officer will play a vital role in providing high-impact administrative support, managing the CLO's agenda, and ensuring seamless execution of various initiatives within the organization.
Food & Beverages
Responsibilities
Prioritize and manage the CLO's agenda, including strategic scheduling, resource allocation, and time optimization. Exercise discretion in making commitments on behalf of the CLO within agreed parameters
Prepare for and coordinate Suntory Global Spirits' quarterly Board of Director meetings and other leadership team meetings, including arrangement of meeting sites, catering, AV, ground and air transportation, hotel accommodations and other matters
Assist in the preparation of Board of Director documentation, including notices, itineraries and meeting materials
Oversee travel policy compliance and vendor relationships, ensuring seamless travel arrangements for the CLO and senior team members, including extensive international travel, visa applications, and expense reporting
Assist in preparing presentation materials, correspondence and other draft documentation under direction of the CLO and senior team members
Undertake related duties as assigned, which may include timely and accurate expense report processing, budget preparation, preparing purchase requisitions, ordering products and services, and managing department office supplies
Perform gatekeeper role for external legal inquiries and correspondence
Demonstrate teamwork with other administrative professionals inside and outside the LPAC function in addressing issues in a fast-paced, dynamic environment
Draft and review high-level correspondence and communications for the CLO, ensuring clarity, confidentiality, and alignment with organizational goals
Provide legal support under attorney supervision, including contract administration, litigation/investigation support, and legal calendar/document management, while ensuring confidentiality and retention compliance
Qualification
Required
High school graduate required
Minimum of 10 years of previous executive assistant experience required
Thorough knowledge of executive administrative procedures
Strong verbal communications skills
Excellent grammar and other business English and written/composition skills
Proficiency in Microsoft Office Suite
Curiosity and learning agility for cutting-edge tools and technologies
Must be flexible and agile when plans change
Show calm under pressure to adapt to those changes
Flexibility to travel occasionally to support executive and leadership meetings offsite or key events as needed
Must be culturally astute
Demonstrate an inclusive mindset
Substantial experience working with international team members and counterparties
Strong ability to prioritize effectively in line with the guidance of the CLO and senior team members
Attention to detail
Unquestioned personal integrity and capability to maintain confidentiality
Demonstrated ability to effectively interact at all organizational levels including C-Suite executives, global leaders and corporate directors
Intense customer service and people orientation
Willingness to introduce creative ideas in pursuit of continuous improvement
Preferred
Bachelor's degree or business school courses preferred
Experience in a corporate legal department and/or law firm setting preferred
Benefits
401K match
Profit sharing
Medical and wellness benefits
Company
Women of the Vine & Spirits
Women of the Vine & Spirits is the leading membership organization, worldwide, dedicated to boldly pushing the wine, beer and spirits industry toward a more diverse, equitable and inclusive era that empowers all to succeed.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Deborah Brenner
Founder & CEO
Company data provided by crunchbase