DHL Supply Chain · 1 month ago
Administrative Assistant II
Olive Branch, MS
Full-time
Onsite
Entry Level
$22/hr - $22/hr
2+ years expDHL Supply Chain is a global leader in logistics, and they are seeking an Administrative Assistant II to provide administrative and clerical support to management. The role involves managing personnel records, overseeing payroll processes, and coordinating employee engagement activities within a new logistics site.
DeliveryLogisticsSupply Chain Management
Responsibilities
Serve as the on-site Payroll contact, conducting new hire orientations and providing policy guidance to employees
Monitor payroll systems to ensure accurate timekeeping records and process corrections as needed
Oversee site training programs, tracking both new hire and annual training compliance
Schedule inbound and outbound shipments utilizing WMS
Partner with site leadership during month-end financial close, including accruals, invoice coding, and reconciliation
Manage vendor communication related to invoice discrepancies, outstanding payments, and billing issues
Plan and coordinate employee engagement activities and site events
Monitor office supply levels and place orders to maintain inventory
Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices
Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices and operations
Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)
Maintain departmental records and prepare reports
Schedule meetings and appointments and arrange travel and hotel accommodations as necessary
Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items
Follow up on all assignments delegated to subordinate managers as to status, completion, etc
Maintain administrative filing system including items that are confidential
Process weekly payroll records
Serve as central communication point for associates
Operate office equipment including fax, copier, printer, and binding machines
Perform additional duties as assigned
Qualification
Required
Two years related experience
High School Diploma or Equivalent, preferred
Preferred
Experience with Oracle, Kronos and Markview systems over very similar software systems is highly desired
Experience and/or aptitude to perform General Ledger (GL) coding for financial ledger entries
Maintain high levels of customer service and timely oral and written communication with client, vendors and co-workers
Responsible for purchasing and inventory management of site
Manage, edit and process timely and accurate payroll within Kronos and Oracle systems
Partner with site leadership during month-end financial close, including accruals, invoice coding, and reconciliation
Manage vendor communication related to invoice discrepancies, outstanding payments, and billing issues
Plan and coordinate employee engagement activities and site events, monitor office supply levels and place orders to maintain inventory
Benefits
Affordable medical, dental, and vision coverage available beginning on your 30th day
PTO program for all associates, including paid holidays and vacation
401(k) with generous company match
Tuition reimbursement program
Excellent training and career advancement opportunities
Company
DHL Supply Chain
DHL Supply Chain is a logistics specialist that provides warehousing, transportation, and integrated services components.
Founded in 1969Westerville, Ohio, USA
10001+ employees
H1B Sponsorship
DHL Supply Chain has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (64)
2024 (37)
2023 (41)
2022 (27)
2021 (20)
2020 (23)
Funding
Current Stage
Late StageTotal Funding
unknown2005-12-14Acquired
Leadership Team
Hendrik Venter
Chief Executive Officer
Orkun Saruhanoglu
CEO Middle East & Africa
Recent News
Digital Commerce 360
2026-01-07
Company data provided by crunchbase