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Toyota Canada Inc. · 1 week ago

Marketing Budget Coordinator

Toronto, Ontario, Canada

Full-time

Hybrid

Entry Level

$67K/yr - $88K/yr

1+ years exp

Toyota Canada Inc. is the exclusive Canadian distributor of Toyota and Lexus vehicles. They are seeking a Marketing Budget Coordinator who will manage the nameplate and brand cost center budgets and support the Toyota Marketing Department by providing ongoing visibility through analysis and reporting of the budget.

AutomotiveIndustrial ManufacturingMarketing AutomationService Industry

Responsibilities

Responsible for creating, tracking and maintaining a detailed report for Nameplate and Brand budget control purposes (SAP report creation) working closely with Consultant Marketing, Planners (car,truck & brand)

Responsible for providing ongoing visibility of budgets with Managers and Planners on both Nameplate and Brand teams

Month-end activities including accrual submission, variance analysis and journal entries

Reconciliation with media and production blocking charts

Review Monthly agency billing packages and summaries

Oversees requisitions (purchase order requests) and invoice management for various goods and services

Ensures compliance of estimates and billing with sales tax laws, in consultation with Tax department

Liaison with agencies and vendors for billing and reconciliation purposes

Responsible for processing other invoices from our vendors in a timely manner

Responsible for developing documentation for budget & procurement pre-approvals

Monthly Budgeting: Month-end activities including accrual submission, variance analysis and journal entries

Quarterly Forecast: Responsible for submitting quarterly forecast to Finance and senior management –Toyota Marketing (incl. Lexus Digital and Toyota/Lexus Auto Shows)

Responsible for annual budget planning and submission

Responsible for Marketing OPEX Budget reporting and submission (w/ National Manager, Marketing)

Coordinate with other budget administrators to provide holistic view of Marketing budget to accurately assess risk/opportunity on a monthly basis

Responsible for setting up monthly meetings with Marketing Manager's to provide insight, context of total budget post amalgamation of cost centres

Develop and initiate a proactive approach to managing visibility, reporting and PDCA of the Marketing budget

Provide management with the necessary insight, context, commentary and reporting for the total Marketing budget to make informed decisions

Responsible for creation of a budget presentation slide for the monthly incentive strategy meeting where quarterly marketing budgets are reviewed and approved by members of the Executive committee

Responsible for monthly Risk & Opportunity Tracking and submitting to F&A at reforecast

Responsible for creating and maintaining a detailed database for budget control purpose (SAP reports)

Year-end support to Finance for audit questions relating to Toyota Marketing (incl. Lexus Digital and Toyota / Lexus Auto Show) accounts

Coordinate the review of the monthly Purchase Order report from Purchasing with other budget administrators - involves reviewing all open PO’s in Marketing and identifying the ones to be closed

Represents Marketing as key window to Finance & Accounting, Procurement & Tax department

Improves fiscal budget planning and other processes within Marketing department

Other ad-hoc duties as assigned