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USAJOBS · 1 day ago

Administrative Support Assistant (Office Automation)

Silver Spring, Maryland, USA

Full-time

Onsite

Entry Level

$58K/yr - $75K/yr

1+ years exp

USAJOBS is seeking an Administrative Support Assistant for the Joint Pathology Center in Silver Spring, MD. The role involves performing a wide range of office administrative functions, providing anatomic pathology support, and operating software systems for data management.

ConsultingGovernmentHuman ResourcesInformation TechnologyInternetStaffing Agency

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Triage consultation request forms, accompanying forms and materials provided by submitting facility for correct submission

Accession cases as required to include accurate assessing, sorting and daily data entry of case materials into the Joint Pathology Information Management System (JPIMS)

Troubleshoot and correspond with submitting facilities regarding questionable and/or missing materials (i.e., tissue, blocks and/or slide samples, missing and/or incomplete consultation forms, etc.) needed for accurate record entry

Maintain transactional logs on spreadsheets, case files and records in support of productivity and regulatory compliance

Receive public telephone inquiries relative to a broad range of subjects, evaluate requests, provide applicable or requested information and/or refer inquiry to proper person for detailed answer

Receive and review correspondence and reports for format, typographical accuracy, conformance with procedural instructions, proper assembly, appropriateness of references, and required background material

Assign new case accessioned to the appropriate sub-specialty pathologists

Send, receive, and return external and internal consults/labs to the appropriate facilities and record in JPIMS

Manage final case reports and return of material to submitting facility in a timely manner through use of fax and FedEx respectively

Qualification

Composite Health Care SystemCoPath laboratory moduleAnatomic pathology supportMedical terminologyQualified typist

Required

This job does not have an education qualification requirement

Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation

This position requires the incumbent be able to obtain and maintain a determination of eligibility for a Secret security clearance or access for the duration of employment

A background investigation and credit check are required

Qualified typist is required (40 wpm)

One year of specialized experience which includes performing administrative duties within a research facility and/or medical laboratory setting; utilizing medical terminology to transcribe physician notes into patient's medical records; utilizing automated healthcare systems and office automation software to enter and retrieve data; entering time and attendance; and receiving visitors telephonically

Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted

This position requires a qualified typist. A qualified typist can type 40 words per minute based on a 5 minute sample with three or fewer errors

Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-06)