This job has closed.

Commonwealth of Pennsylvania · 1 day ago

Administrative Assistant 1

Dauphin County, PA

Full-time

Hybrid

New Grad, Entry Level

$46K/yr - $46K/yr

The Commonwealth of Pennsylvania is seeking an enthusiastic Administrative Assistant 1 to join the Department of Environmental Protection. This role involves providing essential support for procurement processes, particularly in IT, and collaborating with various departments to enhance operational efficiency and reporting.

Non Profit

No H1B

Responsibilities

Provide essential support to the Deputy Secretary in enhancing departmental processes related to policies and procedures, including IT Procurement

Collaborate with the Office of Administration and Management (OAM) and program personnel to establish standardized procurement procedures within the Department

Develop a baseline for procurement activities, particularly in the realm of IT procurement, and monitor the time taken for purchases to ensure alignment with these established benchmarks

Generate and share regular reports with program areas, providing insights into the procurement process and execution timelines

Track and analyze all ongoing IT procurements across the agency via CEDC’s SharePoint site, pinpointing orders that are experiencing delays

Collaborate with Procurement, program staff, CEDC, and the Office of General Counsel (OGC) to expedite these orders

Provide guidance on IT procurement processes, directing program staff on the correct procedures, and coordinating training sessions on new policies and procedures

Extend support to various administrative needs for the Secretary's Office and other executive offices lacking dedicated administrative staff, including procurement and timekeeping tasks

Create and maintain the Office of Administration and Management’s SharePoint sites, which will house standard operating procedures, policies, guides, and training materials

Compile and submit the Weekly Report and the Governor’s Weekly Report for OAM, as well as develop a dashboard for programs to access data from these reports

Identify areas for improvement, propose solutions, and monitor all actions related primarily to the General Government Operations fund, along with any other funds associated with OAM or the Secretary’s Office

Collect, analyze, and interpret financial data, review open commitments throughout the fiscal year, and ensure that all funds are utilized or liquidated to prevent lapses

Qualification

IT ProcurementSharePointOrganizational abilitiesAnalytical skillsCollaboration

Required

Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training

You must meet the PA residency requirement

You must be able to perform essential job functions