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Washington Metropolitan Area Transit Authority (WMATA) · 1 day ago

Special Projects Coordinator

Washington, DC

Full-time

Onsite

Senior Level

7+ years exp

Washington Metropolitan Area Transit Authority (WMATA) is seeking a Special Projects Coordinator who will play a vital support role in advancing the Authority’s mission by assisting senior executives with the planning, coordination, and execution of key projects and initiatives. The role requires strong organizational and communication skills to manage multiple tasks in a fast-paced environment while ensuring project timelines and deliverables are met.

Association

Growth Opportunities

Responsibilities

Establishes and maintains liaisons with internal and external individuals and organizations using an integrated program approach. Assists supporting offices in obtaining major approvals and agreements from city, state, and D.C. jurisdictions including Federal agencies to assure program schedules and goals are met

Facilitates specific program initiatives, in support of Washington Metropolitan Area Transit Authority (WMATA) strategic goals. Oversees targeted cross-functional initiatives within the department; aligning actions and communications, as required. Is responsible for identifying and raising critical issues to the department SVP/VP, ensuring expeditious resolutions are established

Leads projects and commitments directly involving the departments SVP/VP and his/her direct reports to include liaising with stakeholders to identify and define project requirements, scopes, and objectives that align with organizational goals. Ensures all parts of assigned projects are processed, organized, and progressing according to predetermined timelines and deliverable dates. Reports project outcomes and/or risks to the SVP/VP and other appropriate management channels as needed and escalates issues as necessary based on project work plans

Coordinates the completion and compliance with corrective actions plans (CAPs), audit findings and recommendations from the Office of Inspector General (OIG), Internal Compliance (INCP) and the Federal Transit Administration (FTA) for all departments. Assists in drafting various documents including memorandums, agreements and prepares committee meeting materials for delivery, including preparing PowerPoint presentations

Assists in the development of the departments Administrative annual operating budget in accordance with the Authority goals and business plan. Manages confidential information ensuring sensitive, controversial and confidential information is treated and disseminated in the proper manner. Ensures all requests for confidential activities for staff are carried out appropriately with tact, diplomacy, and discretion

Creates executive presentations and provides writing and project support to other department Senior Vice Presidents and Vice Presidents

Qualification

Stakeholder EngagementPresentation CreationProject ManagementMicrosoft ExcelMicrosoft PowerPointMicrosoft ProjectDiscretionCommunication SkillsOrganizational SkillsAttention to DetailAdaptability

Required

A Bachelor's degree in business administration, public administration, communications, or related field

Or in lieu of degree four (4) years of experience in program and project management, planning and coordination, communication, budgeting, and stakeholder engagement building internal and external partnerships may be considered

A minimum of seven (7) years of program and project management, planning and coordination, communication, budgeting, and/or stakeholder engagement experience, building internal and external partnerships

Extensive experience creating presentations and summaries for executives and/or board of director audiences

Advanced skills in Microsoft Excel PowerPoint and Project

Strong prioritization and communication skills, attention to detail, and the ability to work independently and collaboratively are essential

Sound judgment, discretion when handling sensitive information, and a commitment to excellence

Preferred

Master in business administration

Experience working with federal, state and local government entities

Project Management Professional certification

Company

Washington Metropolitan Area Transit Authority (WMATA)

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Founded in 1967

Washington, District of Columbia, USA

10001+ employees