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Travis County · 2 weeks ago

Associate Judge Judicial Executive Assistant (Family Law Docket)

Austin, TX

Full-time

Onsite

Mid, Senior Level

5+ years exp

Travis County is seeking an Associate Judge Judicial Executive Assistant to provide advanced legal, administrative, and technical support to judges and court staff. The role involves coordinating courtroom activities, managing case dockets, and assisting with jury management while ensuring compliance with legal procedures.

GovernmentInfrastructurePublic Safety

Responsibilities

Assists in development, coordination and monitoring of docket control for a judge

Works and interacts with court staff, attorneys, jurors and the public by phone, mail, electronically and in person. Monitors case status to ensure accuracy and compliance with basic requirements and may notify parties of case settings, assignment of cases and coordination of any briefing schedules and docket control orders. Serves as liaison with members of the public, the bar, the bench, assorted agencies and litigants. Answers general questions about court activity, directs courtroom participants to the proper places, locates and summons litigants and witnesses. Responds to inquiries and communicates local rules and procedures to attorneys, other courts, the media, the general public and pro se litigants. Coordinates with law enforcement transportation units to arrange inmate attendance for court proceedings, as required. Assists elected officials and other administrative staff in retrieving and returning court files and exhibits, locating legal documents and making copies, greeting court participants, functioning as backup for other court staff, as required. Opens and closes each session of court

Assists with daily operation of electronic courtroom equipment and document management system. Ensures key personnel and other special staff are available to timely conduct court proceedings and ensures special equipment is available to conduct court operations. Coordinates with departments as necessary in connection with operation and functioning of the document management system in court. Assists in ensuring pleadings, exhibits or documents are retrieved for court proceedings in the event electronic systems are down when court proceedings are scheduled to commence or pursuant to court request. Assists visiting judges with electronic courtroom operations and operation of the document management system, as required

Provides suggestions concerning adjustments and changes in operation, handling of jury panels or program administration within the court. Performs jury management duties, including assisting in jury empaneling, overseeing jurors during the trial process, providing for the needs of jurors and coordinating juror communication with the court and/or notifying the court in the event of juror questions and notice of verdict. Assists with preparation of jury instructions and jury charges for courts in jury trial, assists with jury lists, jury panel requests and juror questionnaires, as required

Performs complex legal, administrative and technical assistance for a judge. Prepares written opinions, court orders, and other documents as requested. Performs general office duties, such as word processing, faxing, completion of reporting or statistical forms, ordering supplies, routing invoices, and responding to inquiries. Verifies accuracy and completeness of legal documents including adherence to local deadlines, policy and rule compliance, and statutory compliance. May perform complex statistical research, compilation of data and reporting on pending and disposed cases. Conducts research on case activity and preparation of statistical reports

Performs other job-related duties as assigned

Qualification

Docket managementCourtroom proceduresLegal researchMicrosoft Office SuiteZoom softwareSpanish language proficiencyAttention to detailProblem-solvingVerbal communicationWritten communication

Required

Associate's degree in Criminal Justice, Public Administration, Business Administration or a directly related field AND five (5) years of responsible administrative or general business experience in a court, judicial, legal office or a directly related environment involving some limited legal research, administrative and technical duties

Any combination of education and experience that has been achieved and is equivalent to the stated education and experience and required knowledge, skills, and abilities sufficient to successfully perform the duties and responsibilities of this job