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City of Waxahachie · 1 day ago

Legal Support Specialist

Janesville, WI

Full-time

Onsite

Mid Level

3+ years exp

City of Waxahachie is seeking a Legal Support Specialist to perform legal secretarial work for the District Attorney's Office. The role involves managing case referrals, preparing legal documents, and communicating with attorneys and the public in a professional manner.

GovernmentPublic Safety

Responsibilities

Receive and data enter case referrals into Protect System

Prepare various legal documents, transcribe dictation, create files for court within time limits

Communicate with attorneys, the courts and the public in a timely and professional manner

Prepare discovery, billing and documentation of same

Update case court activity in Protect

Pull calendars and necessary files for attorneys

Perform related work as required

Provide back up for other secretaries, receptionists or subpoena management as needed

Answer phones

Typing and general legal office work

Other duties as assigned

Qualification

Legal terminologyCase managementMicrosoft OfficeTyping speed 60 wpmClerical tasksPublic relationsOffice machines operationRecord keepingDeadline management

Required

Perform legal secretarial work for the District Attorney's Office: including answering telephones, dealing with the public and attorneys, typing and general office work calling for judgment and specialized knowledge in carrying out established procedures or applying laws or regulations; and to perform related work as required

Receive and data enter case referrals into Protect System

Prepare various legal documents, transcribe dictation, create files for court within time limits

Communicate with attorneys, the courts and the public in a timely and professional manner

Prepare discovery, billing and documentation of same

Update case court activity in Protect

Pull calendars and necessary files for attorneys

Provide back up for other secretaries, receptionists or subpoena management as needed

Answer phones

Typing and general legal office work

Considerable knowledge of modern office methods and practices

Considerable knowledge of legal terminology

Considerable knowledge of departmental programs, operation and policy

Knowledge of Microsoft Office Products especially Word, Excel and Outlook

Ability to type neatly and correctly from plain copy, corrected manuscripts, rough draft, dictation and tabular material at a rate of sixty (60) net words per minute

Ability to perform varied and difficult clerical tasks

Ability to establish and maintain effective and professional public and working relationships

Ability to operate a variety of office machines

Ability to maintain accurate and complete records and prepare clear and detailed reports

Ability to prioritize and manage deadlines

Ability to maintain prompt and consistent attendance

Associate degree - legal secretary

Three (3) or more years of responsible legal secretary experience

Or any equivalent combination of training and experience

Ability to sit, stand and walk for periods of time

Ability to exert up to 20 pounds of force occasionally or negligible amount of force frequently to lift, carry, push, pull or otherwise move objects

Computer experience; to include Adobe, Microsoft Word, Microsoft Office, Excel and Power Point