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Universities of Wisconsin · 1 day ago

Pediatrics Division Administrative Assistant

Madison, WI

Full-time

Hybrid

New Grad, Entry Level

The University of Wisconsin is seeking a Medical Program Assistant in the Department of Pediatrics to provide direct support to divisional faculty and staff. The role involves coordinating complex daily clinical, academic, and administrative activities, including communication, meeting planning, and travel arrangements.

Higher Education

No H1B

Responsibilities

Serves as the primary contact and subject matter expert for specified program policies and procedures

Performs administrative tasks including telephone customer service, word processing, transcribing, filing, and calendaring

Coordinates with senior management to define program goals and fiscal objectives

Acts as the primary liaison for providers or programs and refers stakeholders to providers, agencies, patients, and staff

Assists in coordinating the complex daily activities of providers or program(s) by entering information into databases, maintaining files and materials, and preparing reports

Identifies opportunities for program improvements and makes recommendations to the appropriate entities

Schedules logistics and secures or distributes resources for program meetings, department events, conferences, and travel

Qualification

Microsoft Office SuiteAdministrative support experienceHIPAA regulationsOrganizational skillsCommunication skillsInterpersonal skillsTime-management skills

Required

Proficiency in Microsoft Office Suite or other relevant software applications

Preferred

Experience providing administrative support in an office setting is strongly preferred. Coursework or training in project and/or organizational management may be considered in lieu of direct work experience

Experience in a medical setting, preferably with scheduling or administrative duties

Training in and knowledge of HIPAA regulations

Experience providing office or administrative support in the UW or UW Health System