State of Connecticut · 1 day ago
Administrative Assistant #251230-3591CL-001
Middletown, CT
Full-time
Onsite
Mid Level
4+ years expThe State of Connecticut is seeking an Administrative Assistant for the Division of Emergency Management and Homeland Security (DEMHS) in Middletown. The role involves providing administrative support to the Deputy Commissioner, including scheduling meetings, preparing documents, and supporting the division's operational needs.
Government Administration
Responsibilities
Meet daily with the Deputy Commissioner to establish their daily schedule and identify what support they will require for their scheduled activities
Schedule meetings (in person and virtual) for the Deputy Commissioner
Create meeting agendas, attend meetings, and complete meeting minutes
Prepare documents for signature and obtain necessary approvals to apply signatures
Support records retention and filing needs of the Division
Prepare and submit travel authorization requests
Triage Divisional staff requests needing leadership action
Support activations of the State Emergency Operations Center (SEOC) in Hartford
Qualification
Required
Four (4) years of experience above the routine clerk level in office support or secretarial work
One (1) year of the General Experience must have been as a Secretary 2 or its equivalent
Considerable knowledge of office administration and management
Considerable knowledge of department and/or unit policies and procedures
Considerable knowledge of proper grammar, punctuation and spelling
Considerable knowledge of business communications
Knowledge of business math
Considerable interpersonal skills
Considerable oral and written communication skills
Ability to operate office equipment which includes computers, tablets, and other electronic equipment
Ability to operate office suite software
Ability to take notes (shorthand, speedwriting or other method acceptable to manager)
Preferred
Experience with Microsoft Office programs including Word, Excel, Outlook, and Teams
Experience managing competing priorities while meeting deadlines
Experience communicating with internal and external stakeholders
Experience with composing correspondences and scheduling meetings
Experience researching, generating and maintaining reports
Experience with recording and transcribing meeting minutes
Benefits
Medical and dental insurance plans
Sick/vacation/personal leave accruals
State holidays
Tuition reimbursement
Professional growth and development opportunities
A healthy work/life balance to all employees
Company
State of Connecticut
The State of Connecticut – Executive Branch employs thousands of dedicated professionals, committed to providing a safe and thriving environment for our community, and visitors.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Heidi B. Pugliese MSN, RN
Chief Executive Officer
Nicole Hernandez
Regional Chief Operating Officer
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