Wilson Daniels ยท 1 day ago
Operations Coordinator
Napa, CA
Full-time
Onsite
Entry, Mid Level
1+ years expWilson Daniels is a family-owned marketing and sales company representing a selective portfolio of fine wines. They are seeking a detail-oriented Operations Coordinator to support daily operations, ensuring smooth supply chain and order fulfillment processes, particularly for DDP shipments.
Wine And Spirits
Responsibilities
Administer all shipping and customs clearance documents; digitally file in Microsoft Business Central
Expedite open orders with Suppliers and appointed Freight Forwarder
Create and send weekly PO status/shipment report for Sales Team & Distributors in DDP states
Provide ETA report(s) as POs are received using Freight Forwarder reports, etc
Collaborate with Supply Chain team and/or Demand Planning Manager to resolve issues as needed
Track carrier change(s) for ocean to rail/truck as needed
Confirm inbound dates with distributor(s)
Track transit times for KPI reporting, accuracy of Freight Forwarder performance, and ship points analysis
Respond to daily/weekly questions from sales regarding available inventory, PO status, and transfer requests
Support Demand Planning Manager with, but not limited to, the following:
Analyze demand trends and build order suggestions based on sales goals and container quantities by country (for select markets)
Review inventory and flag low DOH items
Build monthly "Gap to Goal" reports using existing templates
Track orders received vs demand plan
Maintain an up-to-date sku list that will transition to DDP (delivery duty paid) by market including estimated timing based on inventory (domestic and overseas)
Update sku details (availability for new vintages, ship point, specs, etc.) as needed
Collaborate on supply and logistic issues with distributors
Ensure Power BI dashboard reflects current forecasts each month, troubleshoot and resolve discrepancies with the Business Intelligence team
Assist Compliance Specialist with item set-up needs for new vintages, luxury offerings, ad-hoc
Draft internal and external communications as needed for vintage rolls, product avail, etc
Participate in additional operational projects and duties as assigned
This is not intended to be a comprehensive list of the duties and responsibilities of the position and that the duties and responsibilities may change without notice
Qualification
Required
Bachelor's degree in Business, Supply Chain, Logistics or related field (or equivalent experience)
1-3 years of experience in Operations, Supply Chain or Logistics -alcoholic beverages industry experience preferred
Microsoft Dynamics/Business Central or comparable ERP software a plus
Advanced computer skills in Microsoft Office, specifically Microsoft Excel
Familiarity with import documentation and regulatory compliance
Strong initiative, follow-through and a proactive, solution-oriented mindset
Ability to multi-task and prioritize in a fast-paced environment
High attention to detail and accuracy
Proactive, self-motivated, takes initiative and ability to direct and supervise
Team player with a positive attitude; flexible to adapt to changing needs/priorities
Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards
Lifting and carrying: this role may involve lifting and carrying product samples, promotional materials, or demonstration equipment up to 50 lbs
Company
Wilson Daniels
Wilson Daniels is a wine and spirits company offering wine importing services.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Andy Lum
Vice President - Western Division
Recent News
2025-11-04
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