Colorado Department of Revenue · 1 day ago
Administrative Assistant III - Retention Support Services
Adams County, CO
Full-time
Hybrid
Mid Level
3+ years expThe Colorado Department of Revenue is seeking an Administrative Assistant III for Retention Support Services at Front Range Community College. This role involves supporting the Sr. Director of Retention Support Services, assisting with budget management, data collection, event planning, and providing direct services to students.
Government Administration
Responsibilities
Managing and assisting with the day-to-day budget management, including processing travel, making purchases, reallocations, contracts, responding to stakeholders, etc
Track and report programs spending on a monthly basis
Maintain spreadsheet lists of application issues such as fraudulent students who registered for classes
Participate in Colorado Community College System (CCCS) testing of processes associated with the admissions application
Act as liaison between Registrar team and the Admissions and Recruitment team regarding the application process
Highly technical regarding ability to navigate multiple database and software programs in working to process applications and troubleshooting issues for prospective students, applicants, previous students, and coworkers
Critical thinking skills used to research and interpret data, policies, and processes
Using Navigate and other technologies, assist Sr. Director of RSS with program management
This includes developing reports, scheduling/rescheduling meetings, and assisting with outreach to students and staff as needed
Using knowledge of Banner and Microsoft suite, prepare files for reporting and assessment
Schedule appointments for Sr. Director and other staff
Make copies of documentation as needed
Create fliers, brochures, payroll schedules and other documents as requested
Assist in RSS events and activities
Assist with overall audit of files including data entered in database after each semester’s files are closed out
Make corrections in database and files as needed
Order office supplies based on department needs
Responsible for maintaining, utilizing, and tracking P-Card payments
Develop and maintain office procedures; update and distribute forms and documents frequently used by staff
Responsible for maintaining an annual budget book
Assist all RSS programs in coordination of shared events
Assist each RSS program with their individual events
Qualification
Required
Thirty-six months (36) of professional, general administrative or office support experience. The primary function of your job must be clerical
Effective verbal and written communication skills are necessary for success in this position
Customer Service: Interact with students, staff & other departments
Communication: Provide information to supervisors, co-workers, students & faculty by telephone, emails, in written form or in person
Technology: Create and update spreadsheets, and documents. Enter and update information into formal databases
Problem Solving/Decision Making: Analyze information and evaluate results to choose the best solution and solve problems. Handle complaints, settle disputes, resolve grievances and conflicts and negotiate with others
Time Management: Independently manage your tasks to meet deadlines and expectations
Must submit to and successfully complete a pre-employment background check
Benefits
Medical, Dental, Vision, Life and Disability benefits, Health Benefits.
Strong, secure, yet flexible retirement benefits, Colorado PERA.
Access to a tuition reimbursement program for eligible employees, their eligible dependents and domestic partners at any of the 13 system community colleges.
Access to an Employee Wellness Program and Employee Assistance Program (CSEAP).
A comprehensive leave program, including: annual and sick leave, paid holiday and winter break (we are closed the week between December 25 and January 1.)
Access to an abundance of professional development opportunities at FRCC.
Opportunities to work hybrid 1 day per week.
Company
Colorado Department of Revenue
With just under 1500 employees, the Colorado Department of Revenue oversees the Division of Motor Vehicles, the Enforcement Division, the Colorado State Lottery, and the Taxation Division.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Lorri Dugan
Chief Financial Officer
Meghan Tanis
Chief Operating Officer/Deputy Executive Director
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