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UW School of Medicine and Public Health · 1 day ago

Pediatrics Division Administrative Assistant

Madison, WI

Full-time

Hybrid

New Grad, Entry Level

The UW School of Medicine and Public Health is seeking a Medical Program Assistant to provide direct support to divisional faculty and staff in the Department of Pediatrics. This role involves coordinating complex daily activities, managing communications, and organizing meetings and travel for faculty members.

EducationHealth CareHigher EducationUniversities

No H1B

Responsibilities

Serves as the primary contact and subject matter expert for specified program policies and procedures

Performs administrative tasks including telephone customer service, word processing, transcribing, filing, and calendaring

Coordinates with senior management to define program goals and fiscal objectives

Acts as the primary liaison for providers or programs and refers stakeholders to providers, agencies, patients, and staff

Assists in coordinating the complex daily activities of providers or program(s) by entering information into databases, maintaining files and materials, and preparing reports

Identifies opportunities for program improvements and makes recommendations to the appropriate entities

Schedules logistics and secures or distributes resources for program meetings, department events, conferences, and travel

Qualification

Microsoft Office SuiteOrganizational skillsTime-management skillsCommunication skillsHIPAA knowledgeAdministrative support experienceInterpersonal skills

Required

Proficiency in Microsoft Office Suite or other relevant software applications

Preferred

Experience providing administrative support in an office setting is strongly preferred. Coursework or training in project and/or organizational management may be considered in lieu of direct work experience

Experience in a medical setting, preferably with scheduling or administrative duties

Training in and knowledge of HIPAA regulations

Experience providing office or administrative support in the UW or UW Health System

Benefits

Generous vacation

Holidays

Sick leave

Competitive insurances and savings accounts

Retirement benefits

Company

UW School of Medicine and Public Health

UW School of Medicine and Public Health offers graduate programs, health professions programs, and innovative research. It is a sub-organization of University of Wisconsin-Madison.

Founded in 1907