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Texas Workforce Commission · 1 day ago

Executive Assistant (Austin)

Austin, TX

Full-time

Onsite

Mid, Senior Level

$4,700/mo - $56,400/mo

5+ years exp

Texas Workforce Commission (TWC) is hiring an Executive Assistant to work in the agency’s Human Resources department. The role involves providing high-level administrative support to the HR director, including managing calendars, scheduling meetings, and handling confidential documents.

EducationGovernmentPersonal DevelopmentPublic RelationsService IndustryStaffing Agency

No H1B

U.S. Citizen Only

Responsibilities

Provide highly responsible administrative and technical assistance to the HR director

Respond to complex inquiries regarding program or administrative regulations, policies and procedures

Compile, prepare, verify, process, and maintain confidential agency documents, complex correspondence, reports and forms

Assist in compiling and analyzing data and reports

Review e-mail, receives calls, and takes appropriate action on the director’s behalf

Advise and assist the director on high-level administrative matters and operations

Interpret policies and procedures and makes administrative recommendations and decisions

Manage the director’s schedule to include calendar appointments, conferences, and travel activities

Coordinate meetings and conference calls

Organize and maintain administrative filing system

Develop and maintain tracking process for departmental assignments, special projects, assigned action plans, and legislative inquiries

Monitor the progress of assignments and ensures that deadlines are met. Coordinates work between department units and managers

Review and edit department correspondence and documents

Oversee or performs support staff functions including human resources management, purchasing, time distribution reporting, and assistance with budget preparation

Perform related work as assigned

Qualification

Microsoft OfficeProject managementInterpersonal communicationOrganizational skillsMultitaskingCritical thinkingAttention to detailProblem-solvingInitiative

Required

Five years of full-time experience in a responsible position which provided thorough knowledge of agency programs and services; business management practices, clerical administration and procedures; or experience in organizing and coordinating support services or program operations which included analyzing work problems and interpreting complex policies and procedures

Ability to work in a fast-paced environment with an emphasis on performance excellence and continuous improvement

Must demonstrate initiative and independent judgment, with critical analysis

Multitasking, attention to detail, and accuracy are required

Proficient user of personal computer and software applications such as Microsoft Office

Excellent interpersonal communication

Excellent writing and editing skills

Excellent organization, planning and problem-solving skills

Project management skills

Benefits

Defined Retirement Benefit Plan

Optional 401(k) and 457 accounts

Medical Insurance

Paid time off, including time for vacation, sick and family care leave

Company

Texas Workforce Commission

Glassdoor3.7

Texas Workforce Commission (TWC) is the state agency charged with overseeing and providing workforce development services to employers and job seekers of Texas.

Founded in 1936

Austin, Texas, USA

1001-5000 employees