Apply on Employer Site

Macomb County Government · 1 day ago

Office Assistant Senior

Macomb County, MI

Full-time

Onsite

Mid, Senior Level

$41K/yr - $53K/yr

1+ years exp

Macomb County Government is committed to providing essential services to its community, and they are seeking an Office Assistant Senior to support the Macomb Community Action department. The role involves performing a variety of clerical and accounting duties, ensuring accuracy and compliance with departmental operations, and assisting customers with their inquiries.

Non Profit

Responsibilities

Determines eligibility for programs funding in following policies and program directives

Performs data entry for record keeping, tracking, registration, inventory and ordering

Maintains inventory of perishable/non-perishable supplies and materials

Updates and maintains computer records at the office, County and State of Michigan level

Processes invoices as accounts payable/receivable, prepare and submit requests for payment of invoices and post payments entries

Answers procedural questions regarding various departmental functions, duties, actions and procedures, schedule appointments, set court dates, etc

Assists customers in person, on line or over the telephone

Receives (cashier), process and deposit payments/money for fees, fines, assessments, permits, tax payments, prepare and make daily bank deposits, etc

Performs bookkeeping to balance accounts, requests check, make journal entries, maintain spread sheets, etc

Prepares a variety of documents and correspondence using personal computers, printers, email, and other electronic means for Department Heads, Elected Officials, Managers, Supervisors and others

Operates a variety of computer database software programs required for efficient operation of services

Manages and accounts for petty cash operations

Arranges Interpreter Services, coordinate scheduling and process billing arrangements

Enters payroll data, run verification reports, split time to multiple funding sources

Audits accounts (internal/external), verify debits/credits, apply appropriate adjustments and update account status

Reviews forms, letters and legal documents for accuracy, correcting errors or rejecting forms to the originator to have them corrected and resubmitted

Maintains a variety of department, program and office operational records including registrations, licenses, credentials of staff, attendance, property/land ownership, leases and contracts, etc

Provides office administration and phone support to department staff, supervisors, managers and department directors

Schedules appointments, events, hearings and or meetings for staff, consultants, attorneys and others

Operates standard office equipment such as personal computers, facsimile machines, copiers, scanners, calculators and adding machines

Operates an automobile to perform assigned job functions

Performs related duties as assigned

Qualification

BookkeepingData entryCustomer serviceOffice administrationAccounts payable/receivablePayroll processingOrganizationInterpersonal skillsTime managementCommunication skills

Required

High school diploma or GED equivalent

One (1) year of office clerical work experience

Possession of a valid Michigan driver's license and operable, insured automobile for authorized travel

Preferred

Associates degree or higher

Three (3) or more years of office clerical, bookkeeping or accounting related work experience

Benefits

Medical, dental, and vision coverage, with no monthly premium to employees for single, two (2) person or family coverage.

Health care, dental and vision benefits are effective the first day of employment.

Company

Macomb County Government

With a growing population and sound government practices, Macomb County offers extensive business opportunities, beautiful natural resources and a richly diverse culture.

Founded in 1818

Mount Clemens, Michigan, USA

1001-5000 employees