Associa · 1 day ago
Executive Assistant
Richardson, TX
Full-time
Onsite
Senior Level
5+ years expAssocia is seeking a highly professional and proactive Executive Assistant to support C-suite team members within their HOAM Ventures Team. The role involves managing complex calendars, coordinating meetings, and providing high-level administrative support while maintaining confidentiality and demonstrating discretion.
AccountingCommunitiesConsultingProperty ManagementReal Estate
Responsibilities
Provide high-level executive and personal support to some C-suite team members, including assistance with errands, coordination of personal appointments, and vendor management as needed
Manage and maintain complex calendars, coordinate meetings, appointments, and travel arrangements
Answer and direct calls, greet visitors, and handle all communications in a professional and welcoming manner
Prepare and process accurate expense reports using Concur in a timely fashion
Perform general administrative duties, including filing, copying, scanning, and managing correspondence
Draft, edit, and format communications and presentations as needed
Maintain strict confidentiality and demonstrate discretion in handling sensitive information
Provide coverage for other Executive Assistants during absences and collaborate on team initiatives
Interact professionally with senior executives, board members, and employees at all levels
Proactively identify opportunities to improve workflows and anticipate the needs of the executives
Consistently meet deadlines and prioritize competing tasks
Execute special projects and ad hoc tasks as assigned
Plan and coordinate team building and community outreach events
Qualification
Required
5-7 years of experience of executive/administrative level support experience
Expert-level proficiency and knowledge of MS Office (Word, Outlook, Excel, PowerPoint, etc.)
High degree of discretion dealing with confidential information
Strong organizational, listening, verbal, and written communication skills
Ability to professionally communicate both internally and externally with individuals at all levels of an organization, including senior leadership
Exceptional organizational, prioritization, and multi-tasking skills
Energetic yet calm, even-tempered attitude, 'do whatever it takes' to get the job done
Ability to work both independently and in a team setting; flexible, adaptable, and thrives in a fast-paced, changing environment
Skilled in being a self-motivating, humble, and proactive team player
Exceptional time management and customer support skills
Company
Associa
Associa provides management and consultancy services.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
unknown2008-06-11Private Equity
Leadership Team
Michelle Johnson
SVP, Chief Information & Transformation Officer
Debra Warren
VP Learning & Development
Recent News
GlobeNewswire
2026-01-05
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