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State of Illinois · 1 day ago

DOC Western Illinois CC Executive Secretary III

Mount Sterling, IL

Full-time

Onsite

Mid Level

$5,615/mo - $7,980/mo

3+ years exp

The State of Illinois, specifically the Department of Corrections, is seeking an Executive Secretary III to provide confidential administrative support to the Warden at Western Illinois Correctional Center. The role involves conducting special projects, managing correspondence, and maintaining the Warden's calendar.

AssociationGovernmentOffice AdministrationReal Estate

Comp. & Benefits

Responsibilities

As an administrative secretary, conducts special projects and studies of a confidential nature by gathering data, coordinating, monitoring, and completing assigned projects

As secretary, keyboards correspondence, memoranda’s, reports, and other documents

Opens, reads, stamps, and sorts incoming mail to the Warden

Keyboards correspondence, memoranda’s, reports, and other documents concerning institution programs, policies, procedures, and administrative affairs

Maintains appointment calendar

Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

Qualification

KeyboardingConfidential information managementReport draftingAppointment schedulingCommunication skills

Required

Requires knowledge, skill and mental development equivalent to completion of two (2) years of secretarial or business college and three (3) years of secretarial experience or completion of high school and five (5) years of secretarial experience

Requires the ability to keyboard accurately at 55 wpm

Requires ability to pass the IDOC/IDJJ background check

Requires ability to pass a drug screen

Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer

Required to utilize technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department

Preferred

Prefers at least three (3) years of professional experience working with and maintaining confidential information

Prefers at least three (3) years of professional experience working within the functions and interrelationships of State agencies, labor unions, or equivalent entities

Prefers at least three (3) years of work experience compiling documentation to assemble and submit weekly, monthly, quarterly and/or yearly reports

Prefers at least two (2) years of professional experience taking meeting notes, organizing meeting notes, and creating action items

Prefers at least two (2) years of professional experience communicating and interacting with management, government officials, advocacy organizations, and the public

Prefers at least one (1) year experience scheduling appointments and meetings for staff in a public or private organization

Prefers at least two (2) years professional experience drafting reports for internal and external review

Prefers at least two (2) years of professional experience tracking internal and external correspondence

Prefers at least one (1) year of experience in operating commonly used manual and automated office equipment and performing routine maintenance

Prefers one (1) year experience working with spreadsheets and using them towards reporting purposes