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City of Phoenix · 1 day ago

Assistant Payroll Manager (Accountant IV) - Finance Department, Central Pay Division

Phoenix, AZ

Full-time

Onsite

Senior Level

$91K/yr - $128K/yr

5+ years exp

The City of Phoenix is seeking an Assistant Payroll Manager/Accountant IV in the Finance Department's Central Payroll Division. This role is crucial for overseeing payroll operations, ensuring compliance with regulations, and providing leadership to accounting staff. Responsibilities include managing payroll discrepancies, preparing tax filings, and contributing to strategic planning efforts within the Finance Department.

Government

Responsibilities

Oversight, coordination, training, and performance evaluation of professional and paraprofessional accounting staff

Providing daily support to payroll operations to maintain continuity, accuracy, and compliance in all payroll activities

Ensuring full compliance with City labor agreements, internal policies and procedures, and all applicable federal, state, and local payroll regulations

Review and evaluation of payroll reports and the authorization of payment memos to uphold financial accuracy and regulatory adherence

Analysis and resolution of payroll discrepancies by conducting research, identifying root causes, and developing informed recommendations

Completion of monthly payroll-related general ledger reconciliations to ensure accurate financial reporting

Calculation and management of complex payroll accounts receivable

Preparation of annual and quarterly federal and state payroll tax filings

Preparation of W 2, W 2C, and 1099 R tax forms

Generation of annual and monthly payroll reports and operational schedules

Revision of standard operating procedures to reflect current practices and regulatory requirements

Assistance with the implementation and testing of payroll software updates and process improvements, including the City's planned implementation of the Time and Labor system

Contribution to the design and implementation of accounting policies, procedures, internal control systems, and process improvements

Qualification

Payroll operations managementAccounting principlesPayroll tax complianceExcel proficiencySupervisory experienceAnalytical skillsCommunication skillsProblem-solving skillsOrganizational skillsAttention to detail

Required

Five years of professional accounting experience, including one year in a supervisory capacity

Bachelor's degree in accounting, business or public administration or a related degree

Excellent communication and interpersonal skills

Strong planning and problem-solving skills

Highly detailed oriented and process driven

Creative thinking

Solid research and analytical skills

Ability to work in a fast-paced environment and multi-task effectively

Ability to deal with complex calculations

Exceptional time management and organizational skills

Working knowledge of relevant legal regulations

Strong understanding of Fair Labor Standards Act (FLSA) rules, accounting principles, especially related to current federal, state, and City of Phoenix payroll calculations, tax regulations, and employment laws

Advanced skills in Excel and proficiency in Word

Ability to adapt to a flexible work schedule that may require additional work on weekends, evening, early morning, or holidays as needed

Preferred

Five years of experience managing day-to-day payroll operations, including processing, reconciliation, and issue resolution

Three years of experience supervising payroll teams, providing guidance, performance management, and workflow oversight

Experience in implementing and updating payroll and financial systems, ensuring smooth transitions and functionality

Experience in ensuring payroll tax compliance, including preparing, filing, and reporting taxes accurately and on time

Experience in applying legislative requirements, labor agreements, and organizational policies to payroll processes

Experience in applying accounting principles and practices in payroll and financial operations

Experience in auditing payroll and financial reports to identify discrepancies and ensure compliance

Experience in performing general ledger reconciliations related to payroll transactions

Experience in training staff on payroll processes, systems, and compliance requirements

Experience in developing and maintaining standard operating procedures (SOPs) for payroll operations

Benefits

Traditional pension with employer and employee contributions

401(a) and 457 plans with employer contributions

Choice of generous medical HMO, PPO, or HSA/HDHP plans

Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan

Wellness incentive of up to $720 annually

Dental, vision, and life insurance options

Employer paid long-term disability

Free Bus/light rail pass

Tuition reimbursement program up to $6,500 per year

Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days

Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period

Federal Student Loan Forgiveness offered through Savi