NYC Department of Social Services · 4 weeks ago
ASSISTANT TO THE EXECUTIVE DIRECTOR
Manhattan, NY
Full-time
Onsite
Mid Level
4+ years expNYC Department of Social Services is dedicated to fighting poverty and addressing homelessness in New York City. They are seeking an Assistant to the Executive Director who will supervise data processing functions, manage the Executive Director's calendar, and provide administrative support across various units.
ConsultingGovernmentNon ProfitSocial
No H1B
Responsibilities
Supervise personnel performing data processing functions in the areas of data entry into the TEAMS database
Respond to telephone inquiries for information pertaining to the Office of Disciplinary Affairs (ODA), Absence Management Unit (AMU), Performance Evaluation Appraisal Unit (PEAS), and Implementation Unit and directs calls to the appropriate parties
Maintain track of the deadlines and tasks of the Executive Directors Projects as well as following up on matters required by the Executive Director
Maintain the calendar concerning staff’s leave requests. Update the various internal directories and schedules
Responsible for preparing computer access, cubicles, creates welcome folder and other matters concerning new staff, interns, and temporary employees
Organize and maintains the OEIP file room, files cases, and office supplies
Attend meetings with the Executive Director, takes notes, and prepares agendas
Responsible for maintaining the OEIP mailbox and directing inquiries to the correct part
Assist the Special Projects Coordinator in maintaining the OEIP SharePoint calendar and documents by entering, correcting, verifying accuracy of information into OEIP SharePoint
Assist in other tasks and duties, as directed by the OEIP Executive Director
Provide backup clerical and/or administrative support across the various units of the Office of Employee Integrity and Performance, as needed
Qualification
Required
A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty
An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in '1' above
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in '1' above
Education and/or experience equivalent to '1', '2', or '3' above. However, all candidates must possess the one year of administrative or supervisory experience as described in '1' above
Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in '1' above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years
Benefits
Public Service Loan Forgiveness
Company
NYC Department of Social Services
The Department of Social Services (DSS) is comprised of the administrative units of the NYC Human Resources Administration (HRA) and the Department of Homeless Services (DHS).
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Ann Marie Scalia
General Counsel & Chief Legal Officer
Beatriz Fritschler, MPA
Deputy Commissioner, Strategic Partnerships
Recent News
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