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GoldenBear · 1 day ago

Office Administrator

Lebanon, TN

Full-time

Onsite

Entry Level

2+ years exp

Golden Bear is seeking an Administrative Coordinator responsible for managing all paperwork, administrative tasks, and office coordination for multiple business entities. The role involves supporting ownership and management by ensuring documents and day-to-day operations are accurate, organized, and compliant.

Public Relations & Communications

H1B Sponsored

Responsibilities

Manage, organize, and maintain physical and digital files for multiple businesses

Prepare, scan, file, and archive contracts, invoices, permits, licenses, and legal documents

Track renewals, expiration dates, and compliance deadlines

Support audits, inspections, and document requests

Assist ownership and managers with administrative tasks

Draft letters, forms, internal memos, and reports

Manage calendars, appointments, and reminders

Handle incoming and outgoing mail, emails, and courier packages

Maintain separate, well-organized records for each business entity

Coordinate with accountants, attorneys, vendors, and government agencies

Ensure documentation is correctly assigned to the appropriate business

Enter and maintain data in spreadsheets and company systems

Maintain trackers for expenses, payroll documents, contracts, and compliance items

Prepare basic administrative reports as requested

Handle sensitive and confidential information responsibly

Follow company policies and compliance requirements

Maintain accuracy and attention to detail at all times

Qualification

Organizational skillsTime-management skillsMicrosoft WordMicrosoft ExcelGoogle WorkspaceProfessional communicationAttention to detailInterpersonal skills